Collections and Trust Accounting Coordinator

Weber Gallagher Simpson Stapleton Fires and Newby•Chicago, IL

1d•$80,000 - $85,000•Onsite

About The Position

Weber Gallagher is seeking an organized and professional Collections Specialist and Trust Accounting Coordinator to support our firm’s Chicago office. Qualified candidates must possess three to five years’ experience in law firm collections.

Requirements

3+ years’ experience working with attorneys and clients in law firm collections, legal billing and trust accounting
Strong attention to detail and the ability to maintain accurate client matter data in finance system
Excellent written and verbal communication skills, and the ability to communicate professionally across a wide range of audiences (i.e. attorneys, clients, legal staff, etc.)
Ability to prioritize tasks and meet deadlines
Proficiency with Microsoft Office Suite
Ability to work in our Chicago office 5 days per week

Responsibilities

Prepare, generate, and review monthly receivables reports for Matter Billing Partners
Work closely with AP, Billing, Appeals and Billing partners to maintain accurate and precise records of all open receivables and the attempts made to collect past due/open AR for those partners
Research multiple billing websites for invoice statuses
Contact appropriate client adjusters regarding past due invoices for each partner
Forward invoices and billing/payment histories to client as appropriate
Maintain accurate record of client responses/non-responses, and forward record to Accounts Receivable Supervisor for escalated follow up as needed
Maintain regular contact with Matter Billing Partners keeping them informed of the status of their AR
Request assistance from partners as needed for the collection of past due invoices
Monitor partner AR reports for payment tracking and/or appeal status of invoices included therein
Write off any remaining balance, after appropriate authorization, as needed
Receive and apply client trust payments to the appropriate matters
Working with client contacts for proper application of funds
Prepare disbursements/settlements per attorney requests for authorized approval