Collections and Exhibitions Coordinator

The University of Texas at Austin•Austin, UT

5d•Onsite

About The Position

The Blanton Museum of Art at the University of Texas at Austin is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly’s monumental work of art, Austin, in 2018, and redesign of its grounds by Snøhetta in 2023, and the exhibitions and educational programs that define the museum’s role in the community. There is even more to come for the Blanton and the thousands of school and university students and visitors we serve. With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts. Benefits-eligible Blanton Museum of Art staff enjoy the same competitive benefits, programs and services available to University of Texas at Austin employees. Blanton staff has access to complimentary admission to the museum, selected museum events, and a 20% discount at the Museum Store. The Blanton is home to a vast array of roles matching a wide range of interests and talents. No matter the staff position at the Blanton, all contribute to the preservation of culture and history for the entire community. We invite you to view and apply for this exciting opportunity. Important to note : this is a three-year position subject to renewal based on funding and performance. The Exhibitions and Collections Coordinator provides important administrative logistics, design, and preparator support to the Collections and Exhibitions Department. As part of a team, the Exhibitions and Collections Coordinator is a primary liaison between Collections/Installation and Curatorial teams, working to provide logistical, contractual, design, and administrative support for internally and externally generated exhibitions, as well as collections care support to preparators and registrars.

Requirements

B.A. degree required
1-2 years experience at museum or related gallery or publication work.
Experience managing production schedule for publications and/or exhibitions.
Experience working in a museum setting and knowledge of museum operations, policies, and standards.
Experience with museum-oriented thesauri.
Ability to use the complete Adobe Suite.
Preparator experience from museum or gallery.
Ability to assess priorities, work well under pressure, manage time efficiently, analyze and solve problems independently and if necessary, collaboratively.
Professional written, verbal, and interpersonal communication skills for use with staff members, trustees, lenders, donors, and volunteers.
Relevant education and experience may be substituted as appropriate.

Responsibilities

Assists Director of Collections and Exhibitions with exhibition project management, including scheduling project team meetings, soliciting agenda items, crafting agendas, running meetings, monitoring budgets, taking minutes, and archiving project team meeting notes.
As assigned, creates project timelines to aid in the tracking of internal and external deadlines, and manages key deadlines.
In coordination with Collections and Information Access Manager, maintains exhibition archives including review and culling of paper files and coordination of digital archive.
As assigned, creates exhibitions model chips, and smaller didactics using Adobe Suite.
Generates publication timelines and communicates with curatorial regarding all deadlines and budgets.
Distributes publications to staff.
In coordination with curators, mails out copies to authors, venues, lenders, and other contributors in accordance with all agreements.
Oversees onsite inventory of publications, and coordinates releases to outside vendors and others.
Applies for ISBN, Library of Congress Control Number (LCCN), permissions, grants, and copyrights as required for all applicable publications.
Provides digital publications to Texas Scholar Works for their digital catalogue.
Maintains publication library and publication historical records in consult with Collections and Information Access Manager.
As assigned, completes small e-publication or Blanton brochures.
Coordinates collections and exhibitions colleagues through completion of group housing and storage projects. Including timelines, location tracking, review of proposed housing materials, and building housings as trained.
As assigned, assists matting and framing preparator with oversized framing and large two-person projects.
As assigned, assists with art movement for collection photography, curatorial viewings, and other collection needs.
Other collections-related preparator work as needed.
Completes archival filing and digitization as needed.
Coordinates and arranges for department-wide supply orders, processes paperwork, and disperses materials.
Makes travel arrangements as needed for exhibition purposes including airfare, hotel, transportation, per diem, etc.
Assists with special projects.
Represents the museum with a high level of integrity and professionalism.
Adheres to museum policies supporting management decisions in a positive, professional manner, and works collaboratively with all staff.
Maintains confidentiality within and outside the museum.
Other duties as assigned.