COA Chief Deputy -Administrative Office of the Courts (AOC)-Non-Tenured (NT)

Kentucky Personnel Cabinet•Frankfort, KY

7d•$48,049 - $63,954•Onsite

About The Position

The Kentucky Court of Appeals has an immediate opening for a COA CHIEF DEPUTY CLERK in Franklin County. Under the direction of the clerk of court, the chief deputy clerk of court assists in the management and operational activities of the clerk's office, including providing management and leadership of all the non-judicial functions and activities of the court of appeals such as case management, quality control, information technology, public relations and communications, training and development and strategic planning.

Requirements

Bachelors degree in related field
Proficient in Microsoft office and excel.
Ability to effectively and efficiently use requisite court computer programs.
Ability to effectively and efficiently operate modern courtroom technological devices.
Ability to multitask and prioritize under pressure.
Ability to analyze office operations and make recommendations on improving efficiency and effectiveness.
Excellent oral and written communication skills.

Nice To Haves

prior supervisory experience and, or, work within the KCOJ are preferred but not required
Knowledge of Kentucky rules of appellate procedure is preferred.

Responsibilities

Oversees all functional components of the clerk's office, including intake, docketing, records maintenance, and chambers support.
Perform functions of the clerk in the clerk’s absence, as directed by the clerk.
Supervises employees in the clerk’s office, including coaching employees, documenting personnel issues, and discipline where necessary in consultation with the clerk.
Serves as a liaison between court of appeals and circuit court clerks.
Trains staff on policies, procedures, and internal processes.
Supervises, delegates, prioritizes and monitors workload and work product of staff and provides appropriate feedback, training, coaching and mentoring to staff.
Implement staff procedures and conducts and, or, assists with staff meetings.
Oversees receipt and review of incoming documents for conformity with Kentucky rules of appellate procedure.
Engages in regular quality assurance activities
Assists the clerk in defining and creating long- and short-term goals regarding efficient and effective functioning of the clerk's office, including implementing and monitoring strategic plans to accomplish goals.
Answer procedural questions for judges, staff and the public, and provides excellent customer service.
Assists in the effective and efficient utilization of courtroom, general office, and case management technology.
Other duties as assigned.