CMC Grant Supervisor

Illinois Heartland Library System•Edwardsville, IL

6d•$56,965 - $71,207•Hybrid

About The Position

The Illinois Heartland Library System (IHLS) is seeking a detail-driven library professional with a passion for accurate metadata, supportive team leadership, and a strong sense of service to fill the role of CMC Grant Supervisor. This position will lead cataloging operations for the Cataloging Maintenance Center (CMC) grant and serve member libraries across central and southern Illinois. The role involves overseeing cataloging workflows and guiding staff, with work directly supporting libraries and their communities. This is a full-time position scheduled to work weekdays, based at one of IHLS's three hubs (Carbondale, Champaign, or Edwardsville), with hybrid remote work available. The starting pay range is $56,965 to $71,207. The CMC Grant Supervisor oversees daily cataloging operations, adheres to cataloging standards, and provides leadership and administrative support for the CMC grant. This role requires strong cataloging expertise, solid experience with OCLC Connexion, supervisory skills, and the ability to maintain efficient workflows, accurate records, and positive team communication. The supervisor ensures high-quality metadata, supports staff development, and contributes to statewide resource-sharing initiatives.

Requirements

MLS, MLIS, or MSLIS from an ALA-accredited library school and three years of professional cataloging experience, or 5 years of experience in original and copy cataloging required.
Experience cataloging in OCLC Connexion required.
Library administration or supervisory experience required.
Strong understanding of cataloging standards such as RDA, MARC, and metadata best practices.
Excellent organizational skills and attention to detail.
Strong written and verbal communication abilities.
Ability to lead, support, and motivate staff.
Ability to provide quality customer service, making sure that the customers’ needs are understood and met.
Ability to manage multiple priorities and work independently.
Knowledge of professional library theories, issues, trends and current library technologies.
Ability to use a computer and Microsoft applications such as Word, Excel, PowerPoint, and Teams.
Valid driver’s license or ability to travel as required.

Nice To Haves

Project management experience highly preferred.

Responsibilities

Lead and oversee all cataloging operations for the CMC grant, maintaining high standards of bibliographic accuracy and metadata quality.
Perform and supervise original and copy cataloging in OCLC Connexion, applying RDA, MARC, Library of Congress subject headings, classification systems, and other established cataloging frameworks.
Review, correct, and enhance bibliographic records to ensure clarity, consistency, and compliance with national standards and grant requirements.
Provide guidance, training, and quality control for cataloging staff, including reviewing records, offering feedback, coordinating workflows, and supporting performance development.
Manage cataloging projects and timelines, including assigning tasks, monitoring progress, maintaining documentation, and preparing grant-related reports.
Collaborate with IHLS departments and member libraries to support cataloging needs, address complex metadata issues, and strengthen statewide resource-sharing.
Maintain cataloging procedures, documentation, and best-practice materials to support staff training and grant compliance.
Monitor cataloging trends, rule changes, and professional standards to keep CMC practices current.
Serve as a resource for member libraries seeking cataloging assistance, clarification, or support.
Provide administrative support, including record maintenance, communication, and procedural updates.
Assist with additional grant-related duties and general responsibilities as assigned.