Clubhouse Director- Northern Area, Full Time

Boys & Girls Clubs of Western Pennsylvania•Millvale, PA

18d•$57,500•Onsite

About The Position

The Clubhouse Director is responsible for the overall management and operations of the entire Northern Area Clubhouse, serving as the leader of the staff and primary liaison to families, partners, and the community. The Clubhouse Director is focused on creating and fostering a positive culture for staff while ensuring a safe, fun, and inclusive environment that results in a high quality Club experience for youth. Additionally, the position is responsible for the recruitment and oversight of staff, youth members, volunteers and partners to ensure the Clubhouse is a vibrant and active community asset. This dynamic position requires someone who can lead and activate the full potential of their team, collaborating with multiple internal and external stakeholders, and coordinating schedules/budgets. Additionally the role hires, supervises and trains staff. The Director handles personnel issues in collaboration with HR, manages the facility, actively builds cohesive relationships with program staff, community partners, families, donors, volunteers, and administration. This individual will develop and implement a plan to increase and/or maintain the Club’s daily attendance by focusing on membership recruitment, retention, and building the Clubhouse’s presence in the community. This position will work closely with the Program Manager and program team to schedule and coordinate activities for preschool, afterschool/summer camp, teens, sports, and STEAM. This position reports to the Senior Area Director and will work collaboratively with the BGCWPA leadership team to advance organizational priorities at the Clubhouse.

Requirements

Bachelor’s degree from an accredited college or university and/or 5+ years leadership experience in early childhood education, education, child development, nonprofit management, facility management, and/or youth programming
Experience as a business manager or coordinator of a youth program or child care facility with demonstrated ability to supervise staff, budgets and collaborate with an administrative team
The usual and customary methods of performing the jobs function require the following physical demands: lifting & carrying up to 50 pounds, pushing, any/or pulling, climbing to include steps, balancing, stooping, standing, sitting, kneeling, crawling, crouching, and signification fine fingered dexterity. Ability to tolerate environmental conditions: air conditioning, heat, dust fumes, noise, close quarters, etc.
CPR, Pediatric First Aid, Child Abuse Prevention, Criminal History, FBI Clearance, NSOR Certificate, PA Disclosure, PA Staff Health Assessment, TB Test, and Mandated Reporter certification required upon hire

Nice To Haves

Focus on creating a culture of belonging amongst all staff and a commitment to diversity and inclusion, demonstrated cultural competency, and an ability to embrace and value individuals from all backgrounds, identities, and experiences.
Strong customer service, problem solving, time management, organization, and project prioritization skills.
Exceptional interpersonal, verbal, and written communication skills.
Ability to inspire and lead diverse teams toward a shared vision.
Proficiency in Google Suite and other technology tools.
Ability to travel locally and work flexible hours, including evenings and weekends.
Willingness to perform all additional duties and tasks assigned by leadership/supervisors.

Responsibilities

Lead with integrity and uphold the values and expectations outlined in the BGCWPA DNA Code: Mission Alignment, Accountability, Attitude, Communication, and Belonging.
Model respectful, inclusive, and professional behavior at all times, cultivating a culture of trust, collaboration, and youth-centered excellence.
Ensure that all staff members understand, embody, and are held accountable to the expectations outlined in the DNA Code through daily practice, coaching conversations, and reflective supervision.
Promote a positive work environment where staff feel supported, engaged, and aligned with the mission and culture of BGCWPA.
Partner with fellow Clubhouse Directors and Area Managers to build community across sites, encourage cross-site collaboration, and foster an organizational culture rooted in empathy, growth, and shared success.
Establish Clubhouse schedule, activities and services that prepare youth for success
Ensure oversight of programs & staff at all times, fostering a healthy, safe environment, with well-maintained facilities, equipment and supplies.
Lead by example through positive communications and behaviors
Provide leadership and direction to ensure the effective operation and delivery of programs within the Clubhouse and community.
Ensure the implementation of youth programs, services and activities that meet the requirements of all guidelines and grants
Ensure establishment of and adherence to policies and procedures
Serves as the ambassador for the organizational culture, ensuring that the Club’s mission, vision, and values are upheld and embedded in all aspects of the program.
Responsible for growing enrollment for programs, sports and community activities through sound recruiting and outreach practices.
Build a positive relationship between local School District’s that the Clubhouse serves and BGCWPA by scheduling and attending regular meetings with both school and district level leadership.
Attends relevant community and area school meetings; participates in local councils, roundtables, committees, and other collaborative opportunities.
Support planning of fundraising events, youth fundraisers and collaborate with the advancement team on all marketing materials, tours and social media.
Establishes and maintains purposeful and positive relationships with members, families, staff, community service providers, and community stakeholders.
Supervise volunteers and be accountable for BGCA compliance regarding standards on volunteers within your Clubhouse.
Partner with the advancement team to develop and distribute marketing promotional materials, plan events/local fundraisers and cultivate both individual and corporate donors.
Ensure seasonal program schedules (fall, spring ,winter, and summer) are established and approved in coordination and collaboration with the staff leads from the Preschool, K-8 Afterschool/Summer Camp, Teens, Sports, STEAM Departments, and external partnerships to optimize shared space in the building and cross promote programming.
Plans and ensures that the environment, programs, and services prepare youth for success and programs delivered result in positive outcomes.
Establishes annual membership goals including Registered Members, Total Youth Served, Community Outreach, Average Daily Participation (ADP), and member retention
Coordinate with all partners/programs to ensure their activities are staffed accordingly in partnership with the BGCWPA Athletic Director.
Addresses the future needs of the program and stakeholders through creative problem solving, informed risk taking, solution focused, and fostering new ideas.
Resolves conflicts, disputes and/or concerns of staff, Club members, volunteers, and/or parents.
Ensures a safe, clean,organized, and positive environment is created and maintained producing a sense of physical and emotional safety and belonging for all Club members, staff and visitors.
Provides regular performance feedback, counseling, mentoring, training, and coaching for all Club staff, including conducting required performance evaluations and goal-setting processes.
Ensure a healthy and safe environment; ensure facilities, equipment and supplies are maintained and in proper working order by partnering and coordinating with the Facilities Engineer.
Manages administrative and operational processes, overseas expenses for building maintenance and repair in conjunction with the business manager at St. Matthew Parish
Follow all BGCA Regulations, ensure compliance with DHS guidelines, and follow DHS 3270 regulations. The Director is responsible to serve as the leadership liaison in all licensing visits, as well as the completion of licensing related paperwork for renewals and pop up visits.
The Director will maintain current STARS designation this includes all related paperwork, ensuring staff credentials and trainings are updated in the Pennsylvania Key portal, as well as the overall day to day measures to ensure quality related to STARS and BGC expectations.
The director will be responsible for maintaining the compliance of CACFP and SFSP Food Program policies and procedures in partnership with the Greater Pittsburgh Food Bank.
The director is responsible for leading a welcoming, family and friendly atmosphere within their clubhouse environments.
The director will work alongside the Area Director team to set annual and ongoing goals for enrollment, programming,partnerships, quality, and growth. The director will be responsible for team management within each site and the achievement of set goals.
Supervise the performance, including annual review process, of assigned program employees and volunteers; ensure a productive positive work environment
Manage budgets, expenses and have a good understanding on locally generated revenue; follow all BGCWPA finance policies and procedures
Host weekly staff meetings and informal on the job regular staff training
Family engagement with regular family communications.
Complete any and all administrative tasks.
Participate in BGCWPA strategic planning sessions and staff meetings
Assist other employees in establishing a friendly, cooperative relationship with public and private agencies in the area that are serviced by the organization
Collaborate with Training Coordinator and Compliance Director on staff training and development
Manages and fulfills grant requirements. Works alongside the advancement team to collect site drive data in regard to grant deliverables.
Oversees Member Management Database System (Procare School Works) and all required data and reporting.
Establishes and monitors asset management procedures and inventory control for the Clubhouse.
Oversees, manages and approves all financial transactions including credit card usage, payroll approvals and participant timecards.
Ensures that transportation protocols and guidelines are followed.
Initiate the Emergency Response Policy and conduct safety inspections and fire drills to ensure preparedness.
Support the recruitment and interview process for all new Clubhouse hires; maintains local copies of records and actively follows new hire on-boarding plans
Update and maintain skills in use of current computer information and technology
Maintain weekly youth enrollment
Report on and actively participate in diversity, equity and inclusion practices and opportunities