Club Host

Xsolla•New York, NY

2d•$100,000 - $115,000

About The Position

We are seeking an enthusiastic and detail-oriented Events Coordinator to join our corporate services team! In this role, you will be responsible for planning, organizing, and executing a variety of events, from corporate gatherings to social celebrations. The ideal candidate will have a passion for event management, excellent communication skills, and the ability to multitask in a fast-paced environment.

Requirements

3+ years of experience coordinating corporate or consumer events.
Proven ability to manage multiple events and meet tight deadlines.
Strong organizational skills and keen attention to detail.
Excellent verbal and written communication skills.
Proficiency with event management platforms (e.g., Cvent, Splash, Hopin) and productivity tools (e.g., Google Workspace, Microsoft Office).
Flexibility to work evenings or weekends when events require.

Responsibilities

Develop event timelines, checklists, and production schedules.
Assist in planning, logistics, and execution of in-person, virtual, and hybrid events.
Coordinate catering services, including menu planning, dietary accommodations, and delivery logistics.
Work with venue and third-party security teams to ensure safety protocols are in place and followed.
Partner with internal teams (e.g., Marketing, Sales, Product) to align event goals with business objectives.
Coordinate with external stakeholders including speakers, sponsors, and partners.
Support budget tracking, invoice processing, and cost reconciliation.
Collect post-event feedback and analyze ROI metrics to improve future events.
Serve as the on-site event host, welcoming guests, introducing speakers, and making clear announcements for session start and end times, breaks, and transitions.
Serve as a point-of-contact during event setup, execution, and teardown.
Troubleshoot problems on the fly to ensure a seamless experience for all participants.
Assist in coordination for an office renovation project