Closing Coordinator

AIRMART • Lexington, KY

4d • Onsite

About The Position

AirMart, Inc. is seeking a detail-oriented and highly motivated Closing Coordinator to join our team. This role is essential in supporting aircraft transactions from start to finish while maintaining exceptional service to clients and internal teams. If you thrive in a fast-paced environment, have a knack for staying organized, and enjoy being the go-to person to ensure things get done—this could be your perfect fit.

Requirements

• A minimum of 2 years experience in real estate or mortgages.
• Professional phone presence and customer service mindset.
• Strong proficiency in Microsoft 365, including Outlook, Word, Excel, and PandaDoc.
• Familiarity with CRM systems.
• Exceptional organization and time management skills.
• Strong follow-through and attention to detail.
• Ability to type at least 55 WPM with accuracy.
• Proven ability to manage calendars and task lists like a pro.
• A strong sense of urgency and proactive approach to problem-solving.
• Prior experience in a sales support or customer service role.
• Commitment to upholding our corporate values and vision.

Nice To Haves

• Previous experience in loan processing or transaction coordination is a plus.

Responsibilities

• Send out aircraft purchase, listing, and acquisition agreements; track progress from initiation to closing.
• Act as a liaison between escrow agents, clients, lenders, and sales executives.
• Keep all parties informed of outstanding items and next steps.
• Ensure closings take place on time; resolve any signing or documentation issues.
• Maintain up-to-date and accurate records in CRM and QuickBase (QB).
• Communicate updates and changes clearly and promptly to relevant team members.
• Follow all transactions through post-closing to ensure client satisfaction.
• Use checklists, trackers, and scheduled tasks to document progress.
• Attend and prepare for Sales and Arrivals & Departures meetings.
• Provide administrative support to the Operations Manager as needed.
• Provide phone backup support when necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed