Closed Room Administrative Assistant

The University of Texas at Austin • Austin, TX

8d • Onsite

About The Position

Administrative support related to security requirements of systems and facilities in the Advanced Technology Laboratory (ATL).

Requirements

• HS/GED.
• Three years of clerical experience.
• Accuracy in spelling, punctuation, grammar, and proofreading.
• Strong organizational skills and focus.
• Strong analytical and problem-solving capability.
• Strong interpersonal skills and ability to communicate clearly.
• Willingness to learn software applications and tools as necessary.
• Dynamic skill set, willing to work with new technologies, be highly organized and capable of planning and coordinating multiple tasks and managing their time.
• Attention to detail, effective problem-solving skills and excellent judgment.
• Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients.
• Able to work under pressure and accept supervision.
• Regular and punctual attendance.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Bachelor's degree and one year of related experience.
• Some work experience, internship experience, and/or coursework in writing or communications.
• Demonstrated knowledge or ability to express and present key technical principles.
• Eligibility for immediate access to classified information.
• Experience working with classified information or classified information systems
• Familiarity with procedures for working with classified information or classified information systems

Responsibilities

• Maintain physical security of several Open Storage Areas (OSA) to include opening and closing procedures for the room.
• Escorting of personnel in the performance of their duties when necessary.
• Maintains scheduling for security meetings and scheduling for classified laptop usage.
• Attend in-house and sponsor meetings, document and maintain meeting notes and action items.
• Develop and maintain documentation relating to the secure processes and procedures within the Open Storage Area (OSA).
• Follow the documentation through the approval process and publish the documentation to the SharePoint site.
• Collaborate with main security office and other security officers.
• Maintain access lists.
• Manage paperwork/permissions for users.
• Incident handling and reporting.
• Other reflated functions as assigned.

Benefits

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED