Clinical Trials Post-Award Specialist III- School of Medicine

Emory University • Atlanta, GA

16h • Remote

About The Position

Manages post-award activities for an assigned portfolio of clinical trials within a Research Administration Services (RAS) unit using knowledge of grant, contract, and clinical trial management rules and regulations, technical expertise, and analytical skills. Manages portfolios of larger volume and complexity than those managed by Clinical Trials Post Award Specialist IIs. Interacts regularly with and provides superior customer service to faculty members, clinical trials coordinators, and nurse managers conducting sponsored research. Ensures adherence to quality standards and all policies and award regulations. Interacts with central offices assisting with clinical trial management, including the Office of Clinical Research (OCR) and Office of Sponsored Programs (OSP). Mentors and professionally develops junior staff. Posts award activities include setting up awards in the financial system, regular reviews, reconciliations, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and ensuring all financial requirements have been met prior to award closeout. Duties may also include submitting invoices to sponsors.

Requirements

• Bachelor's degree and five years of work-related grants, contracts, and clinical trials experience OR an equivalent combination of education, training and experience.
• Knowledge of federal rules and regulations and sponsor requirements related to research grants and contracts, specifically clinical trials.
• Proficiency with MS Office Suite and PeopleSoft Financials or related system.

Nice To Haves

• Supervisory and/or management experience preferred.

Responsibilities

• Sets up award in PeopleSoft Financials or associated systems(s).
• Distributes award information to Principal Investigators (PIs), co-PIs and relevant staff and other service centers.
• Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
• Reviews and reconciles clinical trial expenditures and budgets, making adjustments, as necessary.
• Manages budgets, and reporting and compliance timelines through the lifecycle of grants, contracts, or clinical trials.
• Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions, and assists them with non-financial report submissions, as necessary.
• Completes financial reports to be sent to sponsor, as required by the clinical trial terms and conditions.
• Monitors compliance with agency and University regulations regarding reporting.
• Coordinates and submits requests, as necessary, for No Cost Extensions, Carryover, re-budgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
• Facilitates the approval of invoices to pay subcontractors and/or other sites.
• Reviews effort reports and manages quarterly effort certification process for assigned units. Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
• Assists in transferring awards out of the university and closes out all funded projects as defined by university process and timelines.
• Serves in an informal lead role within the service center by supporting, monitoring, and shepherding the daily activities of Clinical Trial Pre and Post-Award Specialists, as necessary.
• Completes a number of Award Setup tasks including, but not limited to, logging and processing set-up of new, continuation, and prior approval accounts, reviewing scope of work to determine class/NACUBO code, reviewing file for missing or inaccurate information, loading detailed budgetary information and assigning Compass Chartfields to research projects, assisting in processing modifications to awards including carryovers, de-obligations, PI changes, levels of effort changes, project team modifications, department changes, and SmartKey maintenance.
• Performs related responsibilities as required.

Benefits

• Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
• Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
• Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination.
• Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).
• Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level