Clinical Trial Associate

QPS, LLC•Newark, DE

1d•$60,000 - $75,000•Remote

About The Position

Clinical Trial Associate (CTA) is a key role that ensures clinical trials run smoothly from start to finish. The CTA will collaborate with project managers, CRAs, sponsors, and vendors to support critical aspects of study operations, from document management and meeting coordination to budget tracking and quality control. This is an ideal opportunity for someone who thrives in a structured environment, enjoys cross-functional teamwork, and wants to contribute to meaningful research outcomes.

Requirements

Experience in clinical research, CROs, or a related scientific field; prior Clinical Trial Associate experience will be prioritized
Strong organizational and time management skills. Demonstrated comfort - and success - juggling multiple priorities
Clear and professional communication (written and verbal); must have prior experience scheduling meetings, creating agendas and taking meeting minutes
Proactive mindset and ability to work independently within global project teams across multiple time zones
Hands-on experience using Veeva Vault and other clinical tracking and document systems (e.g., TMF, CTMS), along with strong Microsoft Office skills
A degree in a life sciences or healthcare-related field is preferred
Equivalent experience in a clinical research environment will also be considered

Responsibilities

Support the global Project Manager to keep studies on schedule and within budget
Maintain and oversee trackers for timelines, documents, enrollment, and site activity
Ensure alignment with study plans and stakeholder expectations across teams
Schedule and organize team calls and vendor meetings (teleconferences, videoconferences)
Draft agendas and meeting minutes; follow up on action items and open issues
Assist with preparations for Investigator Meetings and study start-up communication
Help prepare, distribute, and file study-specific documents and templates
Ensure timely and accurate filing of essential documents in the Trial Master File (TMF)
Collaborate with CRAs and sites to maintain updated records across systems
Participate in internal and external audits and quality reviews
Monitor documentation for completeness, version control, and regulatory compliance
Reconcile site and vendor invoices against project documentation
Assist with vendor payments and support budgeting, RFPs, and forecasting efforts
Contribute to site selection, initiation, and tracking
Help prepare tools and materials for site management and visits
Coordinate CDA and contract processes with legal and vendor partners