Clinical Trial Assistant II

Ergomed•Toronto, ON

About The Position

Medicine moves forward here. So will you. Ergomed is a specialist clinical research organization focused on rare disease and select oncology indications. We focus on the most complex trials, the studies where experience, judgement, and rigorous operational accountability make the biggest difference. We partner with small to midsize biotech companies to move promising therapies through early phase development, so they reach the patients sooner. We choose complex work on purpose. Rare disease and oncology trials carry real operational risk, and our people are experts at reducing it, protecting timelines, data quality and the experience of sites and patients at the same time. It is demanding, meaningful work, and no one here forgets that patients cannot wait. That is why culture matters to us as much as capability. We have built a collaborative, international team where people share ideas, grow their careers and are trusted to take ownership early. With colleagues across North America, South America, Europe, Asia and Australia, we value teamwork, flexibility and a real commitment to work-life balance, because good science comes from people who feel supported. If you want work with purpose, the agility to make an impact and a team that cares about the people behind the work as much as the work itself, we would love to hear from you.

Requirements

Must have at least 1 year of Clinical Trial Assistant experience.
High school diploma or equivalent or adequate experience in the field of clinical research
Excellent English oral and written communication skills
Excellent computer skills, including proficiency in MS Office (Word, Excel, PowerPoint, Office, Project)
Administrative work experience, preferably in an international Clinical Research setting
Ability to plan, multitask and work in a dynamic team environment

Responsibilities

Carries out assigned administrative duties to support clinical trial conduct
Sets up Investigator Site File, according to SOPs provided either by the Sponsor or by ERGOMED, and distribute to sites
Coordinates and attends project meetings (e.g. investigator, kick-off, team, etc.) with the PM/CTM. Supports preparation of meeting agenda and provides written high-quality meeting minutes within specified timeframe
Works with project teams to assist in tracking, naming and routing of clinical trial documentation to the Trial Master File (TMF)
Maintains contact lists, information for project team members (e.g. project training records) and other trackers as required. Provides reports from tracking tools.
If requested attends in-house audits and supports completion of Corrective and Preventative Action Plan
Any other task related to the specific clinical trial performance