Clinical Translational Research Coordinator I - Onsite, Nashville TN

Vanderbilt University Medical Center•Nashville, TN

2d•Onsite

About The Position

The Clinical Translational Research Coordinator will support an early cancer‑diagnosis study, serving as a key member of the research team by coordinating both clinical and regulatory activities. This role involves substantial computer‑based work, including patient tracking, reviewing survey results, and maintaining accurate study records. A core component of the role includes consenting eligible patients when trial requirements allow, as well as monitoring patient timelines to ensure appropriate follow‑up appointments and additional diagnostic checkups are completed. Because the study population may be navigating emotionally challenging circumstances, the coordinator must demonstrate empathy, clear communication, and strong interpersonal skills. In addition to clinical interactions, a significant portion of this position centers on regulatory responsibilities—ensuring compliance with study protocols, data privacy standards, and institutional requirements. The ideal candidate is comfortable working within electronic medical record systems, managing sensitive patient information, and collaborating across multidisciplinary teams.

Requirements

Substantial computer-based work, including patient tracking, reviewing survey results, and maintaining accurate study records.
Consenting eligible patients when trial requirements allow.
Monitoring patient timelines to ensure appropriate follow-up appointments and additional diagnostic checkups are completed.
Demonstrate empathy, clear communication, and strong interpersonal skills.
Ensuring compliance with study protocols, data privacy standards, and institutional requirements.
Comfortable working within electronic medical record systems, managing sensitive patient information, and collaborating across multidisciplinary teams.
Project Coordination (Fundamental Awareness): Has light experience, training, direct exposure, or past experience with Project Coordination. Has worked on at least one project in a support role. Collects and collates project related material such as project initiation documents, project status reports, project metrics, and project completion data.
Study Design & Conduct (Fundamental Awareness): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
Communication (Fundamental Awareness): Clearly, effectively and respectfully communicates to employees or customers.
Clinical Research (Fundamental Awareness): Knows the primary resources available to accomplish the job. Can successfully research simple clinical questions pertaining to the functional area. Files and collates trial documentation and reports. Archives study documentation and correspondence. Demonstrates a systematic approach to problem solving.

Nice To Haves

Strong interpersonal awareness and the ability to effectively read and adapt to different audiences and situations.
Experience using Epic electronic health record (EHR) systems.
Experience with OnCore clinical trial management software.
Experience using REDCap for research data collection and management.
Experience with data analysis, reporting, and dashboard development.
HIPAA training and a demonstrated understanding of patient privacy and data security requirements.

Responsibilities

With assistance, prepares and processes new IRB research proposals, amendments, continuing review applications and adverse event reports according to institutional and departmental policies and procedures and federal regulations
Prepares and maintains documents required to be maintained and available internally and for regulatory authorities and/or the sponsor prior to, during and after the conduct of a clinical/translational trial. Participates in periodic site visits from sponsor, regulatory authorities and others to review research, source documentation and research procedures
Procures equipment and supplies needed to fulfill project requirements
Records data from source documentation and/or participant interaction onto case report forms (either paper or electronic) with awareness and attention to the requirements for accuracy, completeness and timeliness. Attends to query resolution in a timely manner. Assures research information is collected and stored in a manner that is compliant with regulations/policies and good clinical practice
Performs packaging and ships study specimens (blood, urine, etc.) to the sponsor or laboratory in accordance with sponsor and shipping guidelines and regulations, maintaining appropriate documentation
With direction assists with study completion, study closeout and archiving of study files, ensuring completeness and continuity of all study data, performing ongoing checks of clinical/translational data that has been entered on the case report forms (paper or electronic) or in reports
With supervision, develops and manages study budgets, monitoring efficient invoicing and taking appropriate action to maintain clinical trial billing compliance
Serves as an advocate for human subjects by establishing and maintaining communication with Investigators, research staff, Sponsors, participants and representatives of professional organizations, participant advocates, and the public responsible for, or concerned about, protections for human participants of research and through ongoing monitoring of trial processes and participants
Participates in the determination of eligible candidates for study participation, assuring participants fulfill eligibility requirements. With guidance, assesses and evaluates potential participants pertinent medical and historical information to ensure only appropriate subjects are enrolled in clinical/translational trials and remain eligible for continued participation. Engages in open and positive communication with study participants and coworkers
With direction, performs or instructs others in performing procedures for research as they are described in the protocol, deviating from the protocol only when a subject's safety is at risk and in a timely manner reports all deviations from the protocol to the Principal Investigator and/or senior personnel who will determine if a protocol amendment or other safety reporting to appropriate funding/regulatory agencies is required