Clinical Scheduling Specialist - Elderwood Staffing Solutions

Elderwood•Buffalo, NY

7d•Hybrid

About The Position

Elderwood Staffing Solutions is expanding its internal clinical float pool and seeking a highly organized, responsive Clinical Staffing Specialist. This role coordinates the placement of clinical employees across Elderwood’s skilled nursing and assisted living communities, balancing facility needs, employee availability, clearance requirements, and scheduling commitments. It is a fast-moving, multi-site coordination role for someone who can see the full staffing picture, respond calmly when priorities shift, and build strong working relationships with clinical employees and facility leaders. Elderwood Staffing Solutions (ESS) is Elderwood’s internal clinical float pool, where ESS employees work across approved Elderwood locations to help facilities address open shifts, staffing changes, census needs, and other workforce demands. As the Clinical Staffing Specialist, you will serve as a central connection point between ESS employees and participating facilities, helping place the right staff where they are needed most. This is a full-time, hybrid and mobile position, working from Elderwood’s corporate office in Williamsville and onsite at participating Western New York facilities. Travel will be more frequent during the initial onboarding period and ongoing based on operational needs. A company laptop will be provided. This position follows a regular full-time work schedule and does not have a formal on-call rotation, but requires reasonable flexibility for critical communications or coverage issues beyond the typical end of the workday.

Requirements

Minimum of Associates degree (Bachelors preferred)
Minimum of six (6) years of related experience in a high paced environment preferably in staffing/scheduling or operations
Proficiency in Microsoft Excel
Ability to read, write, speak, and understand the English language at an intermediate or more advanced level.

Nice To Haves

Prior experience with scheduling platforms, specifically Kronos, strongly preferred

Responsibilities

Serve as the primary scheduling resource for ESS employees and participating facilities.
Coordinate initial assignments after employees complete orientation and receive Human Resources clearance.
Use the master staffing schedule to identify openings that may be filled by full-time and part-time ESS employees.
Compile and distribute open shift needs weekly and as urgent needs arise.
Prepare and continually revise daily staffing sheets as assignments and facility needs change.
Maintain accurate records of assignments, per diem shift pickups, employee availability, and facility clearances.
Review monthly hours in UKG/Kronos to ensure employees meet the scheduling commitments associated with their employment status.
Track attendance and maintain accurate supporting records.
Communicate scheduling changes, open needs, and assignment updates promptly to employees and facility partners.