Clinical Scheduler Administrative Assistant

DV Therapy Inc • Covina, CA

4d

About The Position

DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our team. In this role, you will oversee front office operations, coordinate client appointments, and support both the clinical and administrative teams. The ideal candidate is empathetic, highly organized, and committed to providing exceptional client care.

Requirements

• High school diploma or GED.
• Proficiency in Microsoft Office and electronic health record systems.
• Strong communication skills with a positive, client-focused attitude.
• Ability to multitask and handle multiple priorities effectively.

Nice To Haves

• Minimum of 1 year of scheduling or clerical experience preferred.
• Bilingual in Spanish is a plus.

Responsibilities

• Coordinate and manage appointments using cloud-based software
• Maintain the master schedule with accuracy and timeliness
• Communicate with clients about reminders, changes, and rescheduling
• Greet clients warmly and manage check-ins
• Assist with onboarding and training schedules
• Maintain a welcoming and organized front office
• Organize electronic health records (HIPAA-compliant)
• Assist with billing inquiries and data entry
• Support general office tasks (filing, supplies, etc.)

Benefits

• 401(k)
• Health insurance
• Opportunity for advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED