Clinical Rotation Supervisor

Mercer University•Carrollton, GA

39d•Onsite

About The Position

Mercer University is searching for a Clinical Rotation Supervisor at our clinical campus in Carrollton, GA. This position primarily coordinates the clinical education program for third and fourth-year medical students. It also provides coordination for first and second-year students and supervises clerkship and post-clerkship coordinators to ensure effective service to students and administrative support for clinical faculty. The role involves acting as a liaison between Mercer University School of Medicine (MUSM), other medical schools, hospitals, and physician offices. The position requires travel to hospitals and off-site clinics as an essential part of the job. The Clinical Rotation Supervisor will serve as a facilitator, resource, and contact person for students, faculty, and staff in the 3rd and 4th year programs and in all specific clerkships, including orientation of students, overseeing the proctoring of NBME exams, and overseeing OSCEs. This role requires forging and maintaining strong working relationships with Academic Affairs and applicable university committees by assisting and supporting clerkship staff and faculty across all campuses.

Requirements

A bachelor's degree and one year of administrative office experience that must include working with and leading teams.
In lieu of a degree, an equivalent combination of education and experience that also includes working with and leading teams will be considered.
A valid driver's license.
Advanced Excel skills to create and manage a variety of academic and curricular databases.
Ability to organize and prioritize workloads to meet deadlines under high pressure.
Ability to learn, instruct, and manage a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.
Ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration.
Proficiency in Microsoft Office programs, particularly Word and Excel.
Ability to communicate (verbal and written) with many organizations that are internal and external to the university.
Must be detail-oriented and highly organized to complete projects for successful outcome.
Criminal History background check.

Responsibilities

Manages the 3rd and 4th year programs and supervises clerkship and post-clerkship coordinators.
Coordinates the clinical education program for third and fourth-year medical students.
Coordinates student schedules.
Schedules and proctors all third-year NBME exams.
Collects/distributes/statistically reports student grades to students, appropriate faculty, and necessary committees.
Arranges orientation/hospital-specific training for students.
Makes arrangements/verifies records for visiting students.
Serves as the point of contact for students and clinical preceptors with MUSM.
Contributes to the Clerkship Manuals and Electives Catalog in written and web-based formats.
Serves as the ex-officio member of the Clerkship Directors Sub-Committee and 4th Year Sub-Committee of the Curriculum and Instruction Committee.
Maintains all records for these committees in coordination with other campuses.
Acts as a liaison between MUSM, medical schools, hospitals, and physician offices.
Supervises maintenance of the student lounge and facilities at the hospital.
Works with the Year 3 Program Director for third-year curriculum and curriculum support concerns.
Works with the Year 4 Program Director for fourth-year curriculum.
Assists with content input and management in the learning management system.
Assists with master grade reporting in One45 and Excel.
Serves as the Chief Proctor for internal program exams as well as NBME exams.
Works with other proctors to train, oversee, and schedule all other staff proctors for NBME and internal program exams, adhering strictly to NBME protocols.
Manages and promotes relationships with administrators, faculty, and staff.
Manages credentialing.
Serves as the point of contact for students and clinical preceptors for MUSM.
Travels to the hospital and off-site clinics.
Serves as facilitator, resource, and contact person for students, faculty, and staff in the 3rd and 4th year programs and in all specific clerkships.
Oversees the proctoring of NBME exams and oversees OSCEs.
Forges and maintains strong working relationships with Academic Affairs and applicable university committees.
Assists and supports clerkship staff and faculty across all campuses.