Clinical Research Project Coordinator I or II

Universities of Wisconsin•Madison, WI

1d•Hybrid

About The Position

This position will focus on specific project assignments and coordinating efforts across all study sites within two rare diseases, CADASIL and Huntington's Disease. Specifically, the research project coordinator will coordinate projects throughout the pre- and post-award grant process, including leading start-up efforts at research sites and regulatory duties. The project coordinator will facilitate effective cross-functional communication and collaboration among project team members, ensuring alignment on lab- and organization-wide program objectives and priorities. The project coordinator will provide timely support to resolve roadblocks for team members to achieve project and program goals. They will document specific project activities and disseminate out communications related to the research activities. They must possess a thorough understanding of the Lab's research activities and site coordination. They will be able to conduct research visits independently and will be the main point of contact for sites and projects as they liaise between collaborators within and outside UW-Madison. They may also be tasked with responsibilities that support the group's multisite research efforts including overseeing training protocol development and implementation and assisting in solving complex regulatory issues across the team's multisite research consortium. This position is part or full-time, 80-100%. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. This position is eligible for up to 1 day of remote work per week. This position is located in Madison, WI. The selected candidate must be located in or willing to relocate to the Madison, WI area. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years. Applicants for this position will be considered for the following title: Clinical Research Project Coordinator I or Clinical Research Project Coordinator II. The title is determined by the experience and qualifications of the finalist. This is a Terminal, 12-month appointment with the possibility to be extended or converted to an ongoing appointment based on need and/or funding. The role is within the School of Medicine and Public Health, Department of Neurology, Dr. Jane Paulsen Lab, which supports research in rare forms of very early cognitive decline and dementia (CADASIL, Huntington's disease) and aims to develop and refine tools for clinical trials to measure treatment effectiveness and track subtle changes before visible symptoms appear.

Requirements

CRPC I: Background experience in human subjects research and projects
CRPC I: Experience in project management, including the ability to manage several projects at one time
CRPC I: Familiarity with research regulations
CRPC I: Familiarity with participant recruitment, in-person and on the phone
CRPC I: Demonstrates flexibility in human relations facilitating problem-solving in difficult situations
CRPC I: Proficiency with Word, Excel, PowerPoint, Outlook, scheduling and project management tools
CRPC I: Ability to communicate effectively in English, both verbally and in writing, as required to conduct cognitive testing and obtain informed consent
CRPC II: At least 3 years' experience in human subjects research and projects
CRPC II: Experience in project management, including the ability to manage several projects at one time
CRPC II: Working knowledge of research regulations
CRPC II: Experience with participant recruitment, in-person and on the phone
CRPC II: Demonstrates flexibility in human relations facilitating problem-solving in difficult situations
CRPC II: Proficiency with Word, Excel, PowerPoint, Outlook, scheduling and project management tools
CRPC II: Ability to communicate effectively in English, both verbally and in writing, as required to conduct cognitive testing and obtain informed consent

Nice To Haves

Experience with multi-site human subjects research
Previous supervisory experience

Responsibilities

Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
Prepares regular reports to communicate the status of the project within and beyond the project team
Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service