Clinical Research Coordinator

University of British Columbia • Vancouver, BC

4d • CA$28 - CA$33 • Hybrid

About The Position

The Division of Dermatology at the University of British Columbia is seeking a motivated and detail-oriented Clinical Research Coordinator to support a range of initiatives within the Eczema Research and Care Program. The successful candidate will contribute to industry-sponsored clinical trials, academic research studies, quality improvement projects, and educational initiatives aimed at improving patient care and outcomes. The Eczema Care and Research Initiative is a program within the Division of Dermatology. The Clinical Research Coordinator has an operational role in the implementation of the studies within the program. This role is based on-site at BC Children’s Hospital, with flexibility for a hybrid work arrangement. The Research Coordinator will work under the direct supervision of the Research Manager and in collaboration with clinicians, researchers, and administrative staff. The Research Coordinator implements and executes research activities within the context of a research culture and in accordance with the policies, procedures, mission, vision and values of Children’s and Women’s Health Center of BC (C&W) and the University of British Columbia (UBC).

Requirements

• Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
• Experience in an academic health care setting or a related industry, including relevant industry-sponsored clinical trials experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Nice To Haves

• Master’s degree in a health-related discipline preferred, with clinical research experience.
• A demonstrated understanding of clinical issues, knowledge of scientific terminology and research methodology in the health sector.
• Experience with research practices and clinical trials administration.
• Ability to provide guidance on the interpretation and application of clinical trial agreement policies and procedures.
• Excellent verbal and written communication skills with the ability to communicate effectively with individuals at all levels.
• Strong analytical skills, is a problem solver who works with integrity, adaptability and originality.
• Interpersonal skills for the implementation of clinical trials and multi-centered research projects, working well with patients, clinicians, collaborators, regulators, and industry representatives.
• Ability to organize and coordinate a variety of research activities to ensure maximum effectiveness.
• Ability to work independently and to work on multiple studies simultaneously.
• Advanced level of computer proficiency and database literacy.

Responsibilities

• Identify and track potential participants.
• Review and confirm eligibility as per study criteria.
• Call and email potential participants to introduce new studies.
• Assist in the informed consent process for study participants.
• Schedule and coordinate research study visits, meetings and follow-ups.
• Coordination of samples collection and assessment as per study protocol.
• Usher study participants and family members to assessments around BC Children’s Hospital (e.g. blood draw, X-ray, ECG).
• Handle biological samples and arrange shipment as needed.
• Perform data collection and handling of participants records.
• Conduct chart reviews and ensure accurate and timely data entry into research databases (physical binders and electronic systems).
• Performing data queries.
• Maintain and organize study files.
• Track research supplies and order new kits as needed.
• Pre-audit preparation of identifying and flagging source documents and medical records.
• Assist the auditor(s) in locating source documents within the medical records as requested.
• Creation of responses to the auditors' and monitors' reports post visit.
• Draft ethics review applications (REB form, develop consent forms, recruitment letters, and other recruitment tools required for the study).
• Review protocols and agreements for ethical integrity, accuracy and feasibility to meet scientific and ethical integrity standards.
• Draft annual renewals, amendments, request of acknowledgments and study completions throughout the life of the studies.
• Ensure that all other regulatory requirements at all institutional levels are met and maintained.
• Advise Principal Investigator, Research Manager or delegate on continuing quality improvement with work systems.
• Timely completion and maintenance of required regulatory certificates and tutorials.
• Liaise with physicians, nurses and both internal and external research collaborators to coordinate research related activities.
• Assist in the development of operational documents such as standard operational procedures (SOPs), work instructions and recruitment workflows.
• Assist with data analysis and drafts of abstracts and manuscripts for publication.
• Assist in the development of resource manuals for research practices, policies and procedures within the Division of Dermatology.
• Provide administrative support, including minute-taking, document management, and organization of study materials.
• Assist in the recruitment of research assistants, co-op students and volunteers.
• May join interviews and provide insights on future staff who will be working on shared projects.
• Maintain new patient and annual follow-up databases.
• Perform related duties as required.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree