Clinical Research Coordinator

NYU Langone Health • New York, NY

12d • $70,482 - $74,794 • Onsite

About The Position

NYU Grossman School of Medicine is a top-ranked medical school with a long history of shaping medical history. As an integral part of NYU Langone Health, the school is dedicated to improving the human condition through education, research, and patient care. Equity and inclusion are core values, fostering an environment where diverse talent can thrive. The Oncology Clinical Research Coordinator (CRC) plays a vital role in the coordination of oncology clinical trials, ensuring patient safety, compliance, and adherence to protocols under the guidance of the principal investigator and CTO management. This role involves close collaboration with nurses, data coordinators, and other staff to maintain high standards in clinical trial conduct.

Requirements

• Bachelor's Degree or equivalent combination of education and experience.
• Computer literate.
• Good interpersonal, writing, and verbal communication skills.
• 2 years of relevant experience.
• Effective oral, written, communication, and interpersonal skills.
• Ability to work under supervision.
• Ability to identify, analyze, and solve problems.
• Time management skills and ability to work well under pressure.
• Proficiency in using Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook).
• Familiarity with Internet applications.
• Ability to effectively communicate with all levels of the organization.

Responsibilities

• Perform recruitment and pre-screening activities, identifying diverse eligible patients and following up on requests within 24 business hours.
• Collaborate with investigators and staff to ensure a safe and compliant screening process, supporting patient navigation from pre-screening through eligibility.
• Support informed consent discussions with subjects under direct supervision, explaining study schedules, event reporting, IRB use, and reimbursements.
• Adhere to institutional and departmental policies, procedures, and standard operating procedures for safe, compliant, and quality research conduct.
• Demonstrate understanding of protocol elements and requirements, developing and maintaining tracking forms for active trials.
• Provide timely updates to study team members regarding workflow changes or patient-specific needs.
• Communicate effectively with patients and investigators regarding non-clinical study concerns like schedules, reimbursements, or transportation.
• Schedule study participants according to the approved protocol, coordinating with ancillary service providers and other departments.
• Prepare for study visits, including bio-specimen collection, laboratory and EKG orders, scheduling biopsies and scans, and facilitating form completion.
• Maintain a working knowledge of active and pipeline clinical trials within the DMG and update DMG schemas monthly.
• Understand adverse event reporting per protocol, institutional, and FDA guidelines.
• Maintain trackers to ensure patient compliance with study-specific requirements.
• Follow CTO processes and policies for treatment clearance and support communication.
• Act as the primary point of contact for bio-specimen collections, utilizing EPIC and LabVantage.
• Compile and submit weekly patient treatment lists to investigational pharmacy and RBMU.
• Monitor infusion chair assignments and ensure alignment with protocol requirements.
• Perform EKGs with documented training and ensure EKG machines are tracked and maintained.
• Perform concomitant medication review, including reconciliation, verification, and documentation.
• Maintain a follow-up calendar for the CCU DMG team to ensure completion of survival follow-up assessments.
• Initiate vial assignment and coordinate with Infusion Nurses and Pharmacy for timely dispensation of IP.
• Self-audit work to ensure protocol compliance and patient safety.
• Conduct protocol feasibility assessments and support study activation.
• Attend DMG and CTO meetings and tumor board/clinical meetings to support recruitment.
• Reconcile clinical discrepancies and queries in collaboration with the CCU and DCU team members.
• Demonstrate competence in Good Clinical Practice (GCP) guidelines, Federal Regulations, and NYU IRB policies.
• Prepare for upcoming study visits, including orders, scheduling, and form completion.
• Ensure quality source documentation following ALCOA-C standards.
• Protect patient confidentiality and comply with HIPAA.
• Utilize CRMS and Research Navigator for daily tasks, ensuring PI/Sub-I listing with IRB.
• Utilize principles of HRO in daily work and communication.
• Support internal audits and preparation for external audits.
• Assist patients in understanding the schedule of assessments, appointment coordination, and ancillary services.
• Participate in AE and Con Med documentation and reporting activities under supervision.
• Write research notes in EPIC to support clear clinical trial documentation.
• Cross-cover other CCU/RBMU as needed.
• Support and contribute to the development of tools and workflows to improve CCU DMG efficiency.
• Perform other duties as assigned, including supporting SOP development, policy changes, education sessions, and quality improvement projects.

Benefits

• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Holistic employee wellness program (physical, mental, nutritional, sleep, social, financial, and preventive care)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level