Clinical research Coordinator

New York Cancer and Blood Specialists•Shirley, NY

9d•Onsite

About The Position

At New York Cancer & Blood Specialists (NYCBS), we are dedicated to making a difference in the lives of our patients, their families, and our communities. Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide world-class cancer care close to home. By offering cutting-edge treatments, innovative research, and a patient-centered approach, we are redefining what’s possible in the fight against cancer and blood disorders. If you want to be part of a growing organization committed to healing, hope, and advanced care, join us and help make a meaningful impact!

Requirements

STEM Background required
Associates Degree required
Experience with EMR’s
Reliable transportation to travel between NYCBS locations
Ability to thrive in a fast-paced, collaborative environment

Nice To Haves

Bachelors preferred
Prior experience with BSI inventory management application strongly preferred
At least 2 years full-time laboratory experience including experience with a variety of techniques in molecular/organic biology strongly preferred

Responsibilities

Enroll participants in Biorepository and Registry Studies and obtain informed consent, explaining study procedures, risks, and benefits.
Coordinate care during research-related appointments, collaborating with other NYCBS departments. Assist at appointments and oversee study-related orders and activities.
Gather complete data from participants, including medical history, physical exams, and laboratory tests (if applicable). Works with consenting staff and leadership to facilitate their new consent needs and the changes it brings to the blood lab flow.
Enter the patient’s study status into Verily and Onco Trials for observational studies.
Keep the Registry prescreen spreadsheet up to date for both Registry and Observational Studies.
Creates kits and has them made and stocked. Reads CTO lab manuals. Works with Consenting staff for delivery and receiving blood and body fluids and completes evaluations for any discrepancies. Works with core lab staff for remnant sample pickup and processing.
Performs Centrifuge processing and aliquoting from consented patient specimens, quantifies the quantity and quality of the sample and prepares reports for the requester detailing these results. Prepare and process samples to be run on the platforms offered by NYCBS research such as a cell counter.
Records and interprets sample results. May work independently, or under the general supervision of the Lab Manager. Answers or finds answers to investigators questions on blood lab tubes, components, storage, and time sensitivity. Maintains accurate and detailed experimental records and maintains standard operating procedures and quality control records for laboratory reagents.
Receives, processes, stores and disburses blood as part of the staff. Ship specimens per the protocol manual. Applies judgment on validity of samples received by the lab. Prepares, operates and maintains laboratory equipment as part of the staff.
Manage the assigned satellite location and collaborate with NYCBS/NYH clinical teams to efficiently consent participants and collect specimens for registry studies. Scheduling, coordinating, and packing with CROs for outgoing shipments. Provides logistical and strategic planning.
Communicate clearly with study sponsors, CRAs, investigators, and participants.
Collaborate with Research Department staff, including Interventional, Data Entry, Regulatory, Finance, and Recruitment teams.
Learn BSI Inventory Management Software: sample/data tracking LIMS systems. Specimen and patient data entry Maintain and track kit inventory for specific locations and studied.
Ensures data quality, maintains data integrity. Strong organizational support. Fulfills everyday operational requirements and collaborates with team members regarding project expectations and goals, delegating tasks, scheduling, and managing deadlines.
A strong understanding of medical terminology, clinical trial methodologies, and regulatory requirements. Stays up to date with literature about blood and blood component storage.
The ability to manage multiple tasks, prioritize, and meet deadlines. This includes managing an appropriate schedule to optimize the amount of collections in a day. Reviewing and monitoring the locations assigned and the potential patients to approach.
Meticulous attention to detail to ensure data accuracy and compliance.
Excellent communication and interpersonal skills to interact with diverse individuals.
The ability to identify and resolve problems efficiently.
Proficiency in EMR, Onco Trials, Verily, EDC systems, Microsoft Office Suite, Excel, Adobe, Google Docs, and other relevant software.
A solid understanding of regulatory guidelines, such as CAP, GCP, CLIA, and ICH-GCP.
When a potential participant is identified by the recruitment team, notify the treating provider of the patient's eligibility.
The Registry Manager’s assigned Coordinator follows up with the treating provider to arrange an initial discussion with the potential participant.
The assigned CRC schedules a time to present the Informed Consent Form (ICF) to the patient.
Confirm that Inclusion/Exclusion criteria have been met.
The CRC presents the ICF to the patient and communicates the outcome to the treating provider.
If the patient agrees, the CRC signs the ICF, provides a copy to the patient, and completes the ICF checklist and visit note in the EMR.
Scan, send the completed ICF and checklist to the management team for review, and upload the documents into the EMR.
If any assessments (e.g., labs, imaging, or outside vendors) can be completed same-day, the CRC handles them or schedules a follow-up. The Nurse Navigator enters orders into the EMR.
Reach out to the Data Coordinator for any necessary tissue or outside medical records.
Update the patient’s status in Verily and Onco Trials.
Review the required assessments and prepare accordingly.
Inform Finance if Greenphire/Clincard is distributed to the patient for the visit.
Provide the participant with surveys, study documents, and stipend cards.
Fill out specimen collection and shipping documents accurately.
Process and ship specimens according to the protocol guidelines. Consolidating freezers, maintaining freezer maps, and handling freezer alarms.
Enter clear and concise documentation into the participant’s EMR.
Complete the withdrawal of consent process when a patient is removed from the study.
Update the assigned CRA with the patient’s status.
Prepare for and attend intermittent monitoring visits, providing updates on any findings.
Complete and maintain study logs, including Subject, ICF, Specimen Transportation, and Deviation logs.
Submit travel and expense reports in Workday on time.
Add appointments to Verily and Google Calendar (if Verily is unavailable).
Finish all training in a timely manner, including study-specific, regulatory, and NYCBS requirements.