Clinical Research Coordinator - Pediatrics

Penn State University•Tallahassee, FL

1d•$54,060 - $86,400•Hybrid

About The Position

The Department of Pediatrics, Division of Hematology and Oncology at the Penn State College of Medicine is hiring a full-time Clinical Research Coordinator to support the INSPIRE team. This position plays a key role in supporting investigator-initiated non-therapeutic supportive research trials in pediatric oncology. Therefore, we are seeking a highly motivated and enthusiastic Clinical Research Coordinator with strong expertise in clinical research design, patient‑facing coordination, data analysis, and regulatory/ethics procedures, and a demonstrated interest in pediatric oncology. The Clinical Research Coordinator will provide day-to-day operational oversight for multiple pediatric oncology research projects, including NIH-funded studies, foundation-funded studies and investigator-initiated non-therapeutic trials. Key responsibilities include screening, recruiting, and enrolling participants; organizing study materials; facilitating data collection and management plans; entering data into secure databases (e.g., REDCap); and ensuring timely regulatory and IRB follow-up. The coordinator will oversee project timelines and deliverables, coordinate workflows between research teams, external partners, and stakeholders, contribute to budget management, and contribute to study proposals, and compliance documents. The Clinical Research Coordinator is also expected to maintain accurate study records and documentation and ensure that all activities comply with applicable regulations, institutional policies, and institutional review board requirements. The ideal candidate will have experience with REDCap, prior IRB involvement, a strong record of effective collaboration within multidisciplinary teams and across multiple Principal Investigators’ projects. The ideal candidate will also have excellent verbal and written communication, organizational skills, and the ability to manage multiple priorities simultaneously.

Requirements

Bachelor's Degree 1+ years of relevant experience; or an equivalent combination of education and experience accepted
Applicants must be authorized to work in the U.S.

Nice To Haves

Experience with REDCap
Prior IRB involvement
Strong record of effective collaboration within multidisciplinary teams and across multiple Principal Investigators’ projects
Excellent verbal and written communication skills
Organizational skills
Ability to manage multiple priorities simultaneously
Demonstrated interest in pediatric oncology

Responsibilities

Provide comprehensive support for research projects and activities within the INSPIRE Team.
Manage and safeguard data and patient information; perform accurate and efficient data collection and enter data into secure databases (e.g., REDCap) in a timely manner.
Provide operational oversight for research projects and activities within the program, including monitoring project timelines and deliverables; coordinating workflows between research teams and stakeholders; supporting budget management; facilitating data collection and management plans, including creating REDCap databases; preparing and submitting grants, proposals, and compliance documents; maintaining records and documentation; and ensuring compliance with government regulations, institutional policies, and institutional review board requirements.
Develop and implement recruitment and data collection plans, including methods, tools, targets, and evaluation procedures.
Identify eligible participants, coordinate recruitment and informed consent processes, collect study data, and enroll participants in research studies.
Develop and refine standard operating procedures and workflow processes to ensure that project scope and milestones remain on schedule; monitor project progress and deliverables; and generate progress reports and presentations for investigators and stakeholders.
Coordinate and prepare project documentation, including standard operating procedures, data collection forms, templates, research project submissions, and study manuals.
Coordinate meetings, trainings, and presentations; prepare and distribute agendas, minutes, and follow-up action items.
Author, review, and submit regulatory and compliance documents; maintain ongoing communication with internal and external entities (e.g., IRB, Office of Research Affairs, NIH, Clinical Trials Office, HRPP); and foster effective relationships with regulatory agencies, research organizations, and central university offices.
Proactively identify, communicate, and resolve project issues; recommend and implement process improvements and solutions.
Track and document study team training and certifications; monitor completion and maintain up-to-date compliance and credentialing records.
Assist investigators and research staff with the preparation and submission of grant applications, study protocols, and related supporting documents.
May train staff members involved in research activities.
Maintain professional, compassionate interactions with children and families participating in research, ensuring that study procedures are explained clearly and conducted in a child- and family-centered manner.