Clinical Research Coordinator II, General Internal Medicine (part time)

BMC Software • Boston, MA

2d • $20 - $29 • Hybrid

About The Position

The CRC II will be responsible for day-to-day coordination and supporting overall management of activities related to Dr. Wurcel’s research portfolio. This includes grants and other administrative projects focused on improving health care delivery and advancing public health, with particular emphasis on infectious disease prevention (e.g., HIV prevention and increasing PrEP uptake) and substance use. Projects will span a variety of settings, including carceral, hospital, and community-based environments, and will involve supporting research activities, project coordination, and other administrative needs across these initiatives. Functions include the training and supervision of research staff, managing research databases for regular reporting on enrollment and study progress, serving as study liaison with the IRB, and supporting financial management for the project, including purchasing needed supplies and equipment. Support data collection and recruitment activities, grant preparation, quality control, preparation of research reports and presentations, and more. Must be able to work independently and make sound judgment with study protocols, data evaluation, and recruitment strategies. This will start as a part-time role that moves to full time in April 2027. The role is based in Boston with potential for some occasional travel. This role will be considered hybrid with required in-office time at BMC.

Requirements

• Master’s Degree OR Bachelor’s Degree plus 2-5 years of experience
• Detail oriented and have the ability to follow-through.
• Excellent organization and communications skills required.
• Ability to work independently with limited supervision.
• Ability to effectively manage time and prioritize workload.
• Must practice discretion and adhere to hospital confidentiality guidelines at all times.
• Strong interpersonal skills; ability to effectively interact with all levels of staff and externals contacts.
• Excellent English communication skills (oral and written).
• Cultural sensitivity and comfort with a wide range of social, racial and ethnic populations.
• Knowledge of and skill with using MS Office applications, database systems, and Internet.

Nice To Haves

• Experience in a clinical research setting highly desirable.
• Experience working with individuals with substance use disorders also strongly preferred.
• Experience doing lab research is desired but can also be learned early on in the position and is not required at the time of hire.
• Previous experience with grant preparation, IRB submissions, data management, and database development preferred.
• Experience using quantitative data analysis software (e.g., SPSS, SAS, Minitab) is desirable.
• Analytical skill and ability to resolve technical problems and interpret acceptability of data results.

Responsibilities

• Assisting the PIs/senior project manager in recruitment, hiring, training, and supervision of research staff.
• Personnel administration functions including preparing evaluations, tracking hours worked, vacations, leaves of absence, collecting time sheets, submitting hours to payroll, and scheduling of shifts and meetings.
• Tracking research assistant certifications, NIH trainings, and continuing education for direct reports.
• Assuring adherence to study protocols, policies, procedures, and human subjects regulations.
• Overseeing work of research assistants and supporting management of all study activities.
• Responsible for purchase orders, invoices and tracking budget items. Assist in creating and maintaining study budgets.
• Liaising with Institutional Review Board (IRB) to facilitate approval of projects, ongoing documentation and reporting.
• Assisting with new grant proposal development, and preparation of research reports and presentations.
• Providing assistance in the development of reports, presentations, and data analysis. Assisting in data collection and recruitment and providing feedback on study’s progress.
• Performing administrative duties associated with the study’s safety monitor, tracking and reporting adverse events and collecting data specified by the lead site. Responsible for all other administrative duties related to research activities.
• Participating and leading staff meetings/initiatives including appropriate quality improvement and education activities, or if unable to attend non-mandatory activities, accepting responsibility to review meeting minutes and becoming knowledgeable of issues discussed.
• Planning, tracking, and reporting on project tasks, responsible parties, timelines, etc. throughout project duration.
• Conducting weekly meetings with research team and collaborators (e.g. meeting minutes, scheduling, booking).
• Maintaining electronic and paper study binders to ensure compliance with applicable regulations.
• Assisting with patient interactions as needed (patient recruitment, completing informed consent, study visits).
• Scheduling meetings involving the director, departmental staff, and individuals from other agencies.
• Supporting maintenance of Supervisors’ CV’s, bibliographies, and related documents as needed.

Benefits

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
• Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level