Clinical Research Coordinator, Heart Failure Research Program

University of British Columbia•Vancouver, BC

10d•Onsite

About The Position

The Clinical Research Coordinator coordinates research and clinical trial initiatives focused on supporting the Heart Failure Research Program at St. Paul’s Hospital. This role involves the day-to-day coordination of study research activities, ensuring project timelines and milestones are met. Key responsibilities include preparing and maintaining ethical and institutional approvals, data collection, analysis, and reporting, oversight of grant budgets, grant proposal preparation, research dissemination, and administrative support such as coordinating meetings and managing laboratory samples. The coordinator also provides operational leadership across the full study lifecycle, ensures regulatory compliance, oversees clinical research operations and participant management, and contributes to financial and team stewardship within the research program.

Requirements

Undergraduate degree in a relevant discipline.
Minimum of two years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Nice To Haves

Demonstrates interest in research.
Demonstrated knowledge of health research methodology, principles and procedures.
Demonstrated project management skills.
Strong understanding of ethical standards in conducting research.
Demonstrated technical expertise, scientific judgement and critical thinking.
Effective oral and written communication skills.
Ability to manage multiple research projects.
Demonstrate strong organizational and time management skills.
Ability to work independently and as a member of multi-disciplinary teams.
Knowledge of cardiac disciplines and their role in health care.
Proficiency in the use of personal computer (PC) and applicable software applications.
Physical ability to perform the duties of the position.
Ability to operate related equipment (ECG machine, BP cuff, centrifuge etc.).
Effective oral and written communication, supervisory, problem solving, interpersonal, multi-tasking and excellent organization.
Demonstrates responsibility and accountability.
Cardiac research experience is an asset.
Is self-directed and has the ability to exercise judgment and initiative, team-oriented, committed and precise.
Ability to work collaboratively as part of a team with other clinical research coordinators, hospital staff, attending physicians, support staff, grant and industry sponsors and their representatives, regulatory agents and clinical investigators.
Performs as a critical thinker and has the ability to operationalize a protocol into a functional study.
Demonstrates ability to work effectively and precisely under pressure and time constraint (accuracy and attention to detail required).

Responsibilities

Coordinate research and clinical trial initiatives focused on supporting the Heart Failure Research Program.
Coordinate all research activities to support the successful completion of research projects, ensuring project timelines and milestones are met.
Prepare and maintain ethical and institutional approvals.
Perform data collection, analysis, and reporting.
Oversee grant budget and expenditures.
Prepare grant proposals.
Facilitate research dissemination and knowledge translation.
Provide administrative support, including coordinating research meetings, planning agendas, recording meeting minutes, and shipping laboratory samples.
Plan, implement, and evaluate research program activities across the full study lifecycle.
Provide operational guidance across hospital and community settings.
Support investigators and research team members in determining the scope and design of the research.
Act as a senior operational liaison with the Research Manager, Principal Investigators, sponsors, and hospital departments.
Draft grant proposals, research presentations, and manuscripts to facilitate communication and knowledge translation.
Hold primary accountability for compliance within an assigned portfolio, ensuring adherence to GCP, SOPs, institutional policies, sponsor requirements, and regulatory frameworks.
Oversee preparation and maintenance of study documentation, including ethics submissions, regulatory documents, and hospital research approvals.
Manage data and biospecimen handling, transfers, and confidentiality in accordance with approved protocols and regulations.
Ensure readiness for sponsor and regulatory audits and inspections, and oversee resolution of findings.
Ensure subject safety, regulatory compliance, data integrity, and protocol adherence across all assigned studies.
Oversee the execution of study-related procedures including recruitment, eligibility, informed consent, and data collection.
Manage study supplies, devices, and investigational products, maintaining full accountability to the Investigator, sponsor, and regulatory bodies.
Coordinate and perform study-related procedures and data collection, including blood samples, ECGs, hemodynamic measurements, imaging, and angiographic records.
Provide participant education per study protocols and support ongoing follow-up, case management, and outpatient counseling.
Collaborate in the preparation, review, and management of clinical trial budgets, including budget development and negotiations.
Facilitate group-level financial management and reporting for research activities.
Ensure appropriate use of study-related resources in alignment with funding agreements and institutional requirements.
Provide training, mentorship, and operational leadership to research staff, nurses, and technologists involved in study conduct.
Act as a subject matter resource for hospital staff, patients, and research colleagues regarding study objectives, requirements, and procedures.
Contribute to the development and evaluation of program strategies to achieve clinical trial and training objectives.
Ensure patient safety by accurately judging study eligibility and updating clinical skills and knowledge.
Strictly conform to appropriate regulations (personal, local, provincial, federal, international).
Alert the Manager and Director to clinical problems and unexpected events concerning study patients and trial conduct.
Ensure study enrollment and completion of work according to deadlines.
Direct research assistant and clerical staff.
Follow patient progress and discharge.