Clinical Research Analyst II

University of Florida•Gainesville, FL

6d•$70,000 - $73,500

About The Position

This role is responsible for the maintenance and upkeep of the WebCAMP system, including testing system patches and upgrades, and identifying and troubleshooting issues before production implementation. The position involves entering study budgets into WebCAMP for billing purposes, creating studies, adding PIs, study coordinators, staff, and visits with services. It also includes updating existing studies, pulling reports to validate service status, and attending monthly meetings with national WebCAMP leaders. Additionally, the role involves developing budget estimates for studies, collaborating with study teams to identify appropriate services, validating budgets with the CRC and Lab Manager, and applying appropriate billing structures. The analyst will manage or monitor study budgets, financial forecasting, and cost modeling. Support for the integration of CTSI services into existing or new systems, including charge validation, system access, and user training, is also a key responsibility. This includes running and distributing standardized reports, providing training and guidance to new users in WebBCAMP, Epic, and other systems, and troubleshooting access, scheduling, or billing issues. The position provides backup assistance to the Accountant II with CTSI Service Center billing, reconciles to budget, assists with invoicing and revenue recovery, aids with customer inquiries, and assists with reporting needs related to billing and finance. The role also coordinates the build of protocol calendars, provides quality checks, and implements institutional procedures and SOPs. Miscellaneous duties as required may also be assigned, and the supervisor can amend duties as needed.

Requirements

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

One (1) year or more of experience in clinical research administration and/or financial management in an academic/medical setting.
Experience with billing systems systems (OnCore CTMS, WebCAMP, Epic).
Prior budgeting or financial analysis experience in a research or healthcare environment.
Familiarity with clinical research, billing guidelines and sponsor requirements.
Demonstrated ability to work with detailed data and information, understand various reporting/tracking tools and interpret and apply the data and information.
Experience with Excel, Access, and Word.
Ability to organize and work effectively, prioritize, and be flexible in a high-paced, high-volume professional environment.
Strong oral and written communication skills.
Ability to develop and maintain effective working relationships in a diverse and multilayered team environment.

Responsibilities

Testing all system patches and upgrades before they are implemented into production of WebCAMP.
Identifying and troubleshooting any issues before deploying.
Entering study budgets into WebCAMP for billing purposes.
Creating studies, adding new Principal Investigators (PI), adding new study coordinators, adding study staff, and adding visits with services to created studies.
Updating any changes to already existing studies such as increased/decreased visits and services.
Pulling reports to validate service status and following up as needed with CRC staff multiple times per week.
Attending monthly meetings with national WebCAMP leaders.
Creating budget estimates for studies utilizing CTSI Service Centers, primarily the CRC.
Reading through protocols and collaborating with study teams to ensure appropriate services are identified and included.
Validating budgets in coordination with the CRC and Lab Manager and applying appropriate billing structures by sponsor types.
Managing or monitoring study budgets, financial forecasting, and cost modelling for protocols or research units.
Supporting integration of CTSI services into any existing or new systems, including but not limited to charge validation, system access, and user training.
Running and distributing standardized reports as directed.
Providing training and guidance to new users in WebBCAMP, Epic, and other systems.
Troubleshooting any access, scheduling or billing issues as they arise.
Providing backup assistance to Accountant II with CTSI Service Center billing.
Reconciling to budget with identification and communication of results and/or discrepancies with relevant stakeholders.
Assisting invoicing and revenue recovery.
Aiding with customer inquiries.
Assisting with reporting needs related to billing and finance.
Coordinating build of protocol calendars.
Providing quality checks.
Implementing institutional procedures and SOPs.
Performing miscellaneous duties as required.