Clinical Program Coordinator, School of Law

University of Texas at Austin•UT MAIN CAMPUS, UT

5d•Onsite

About The Position

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. This position performs and manages administrative operations for law school clinical courses including the Entrepreneurship and Community Development Clinic, the Environmental Clinic, and the Housing Policy Clinic. The role requires maintaining confidentiality with respect to student and client information, as appropriate.

Requirements

Bachelor's degree and three years’ experience coordinating or administering a program.
Ability to work with minimal supervision and exercise independent judgment.
Excellent organizational skills and oral and written communication skills.
Excellent computer and data management skills.
Attention to detail and strong problem-solving skills.
Ability to prioritize responsibilities and manage multiple concurrent projects.
Professional demeanor and ability to work well with a wide variety of people.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Additional years’ experience coordinating or administering a program.
One year of experience as a clerical supervisor or performing complex administrative functions.
Experience using Microsoft Teams, Excel, CLIO, Canvas, and other cloud-based platforms, such as Box.
Prior experience working with low-income clients.

Responsibilities

Maintain and manage clinic operations, including coordinating and processing travel arrangements and reimbursements, managing budgets, maintaining office areas, ordering supplies, answering phone and email inquiries, distributing mail, and making photocopies.
Help prepare and update clinical course materials, manage clinical course sites on Canvas and the clinical program website, and support clinical faculty instructional activities.
Prepare, manage, and maintain student and client files (primarily through electronic case management software).
Assist with client intake, including follow-up calls and email communication with clinic applicants to gather information and manage client wait lists.
Produce reports as needed.
Serve as a welcoming point of contact for the clinics.
Prepare and manage communications with clients, students, faculty, and others.
Serve as the liaison between the clinics and various other law school departments, including accounting, facilities, special events, media services, and human resources.
Plan and manage logistics for a variety of events.
Assist in compiling, editing, and filing pleadings, reports, business entity-related applications, and other case-related documents.
Train and assist students in clinic and office procedures, including how to use the clinic technology platforms.
Perform other administrative duties as assigned by clinical faculty and the Law School Clinic Programs.
Other related responsibilities and functions as assigned.

Benefits

Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card