Clinical Operations Project, Inventory & Lab Kit Coordinator

Atria Physician Practice New York PC • New York, NY

4d • $80,000 - $90,000

About The Position

We are seeking a Clinical Operations Inventory & Lab Kit Coordinator to support clinical operations project, diagnostic kit logistics and clinical supply inventory. This role is focused on hands-on operational support, helping maintain organized, well-stocked environments and ensuring day-to-day workflows run smoothly. This is a non-patient facing, support role.

Requirements

• Bachelor’s degree in healthcare field
• Strong attention to detail and organization
• Comfortable with hands-on, task-based work
• Able to follow processes consistently and reliably
• 3+ years of experience in a clinic, healthcare, inventory, or operations setting
• Comfortable using tools like Slack and EMRs (Athena preferred)
• Proven ability to lead interdisciplinary teams and projects as this role intersects with internal and external customers (staff and patients)
• Experience with independently leading project management (PMP) and performance improvement initiatives for an interdisciplinary team

Nice To Haves

• Master’s Degree preferred

Responsibilities

• Register, activate, ship, courier, and track diagnostic kits
• Monitor Slack channels and assist with incoming requests across multiple teams (Integrative Health, Women’s Health, Genomics, and ad hoc requests)
• Support a range of diagnostic kits (e.g., DUTCH, Genova, Evvy, genomics kits)
• Assist with coordinating kit distribution across multiple Atria locations
• Check order sets in Athena to confirm correct ordering provider
• Work with couriers to ensure our satellite sites have the necessary kits
• Assist with inventory including tracking and monitoring clinical, laboratory and lab kit supplies
• Perform cycle counts and check PAR levels
• Stock shelves and maintain organized supply areas for adult clinical areas within the institute
• Receive and unpack deliveries, confirming items are accurate and complete
• Work with the lab and clinical teams teams to support smooth, low-effort sample collection workflows for members
• Assist with coordination and processing of kit-related workflows (e.g., Metabolomix+)
• Monitor lab portals for incoming results
• Download and upload results into Athena
• Help ensure results are available to clinical teams as quickly as possible
• Lead/facilitate/project manage special request projects
• Examples include project managing a vaccine management system, integrating technology with our EMR, and other projects that arise at a local and enterprise level

Benefits

• Excellent health and wellness benefits, fully covered by Atria, effective date of hire
• OneMedical membership for employees & dependents, giving access to 24/7 virtual care
• Fertility & family planning
• Company-covered preventive health screenings through partner hospitals (calcium score)
• Fitness Perks, including Wellhub +
• 401k contributions and 4% match starting after 6 months
• Flexible Time Off
• Continuing medical education (CME) and CEU support for professional licensure
• Time to give back and make an impact in underserved communities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees