Clinical Feasibility Specialist

SiteBridge Research • Chapel Hill, NC

1d

About The Position

SiteBridge Research Inc. is an integrated research organization focused on building a national network of small and community medical practices to deliver world-class industry-sponsored clinical research studies. The organization aims to accelerate the completion of clinical trials, speed up time to market, and improve product adoption in communities that are often underrepresented and difficult to reach. The SiteBridge Network extends reach further into these communities to empower patients with high unmet needs to participate in clinical studies, thereby improving inclusivity in clinical research and overall health outcomes. The Clinical Feasibility Specialist is responsible for evaluating and responding to sponsor and CRO feasibility requests across the SiteBridge Research site network. This role is at the intersection of business development and clinical operations, ensuring that feasibility questionnaires are completed accurately, on time, and with the data needed to support competitive protocol placement decisions. The Feasibility Specialist works directly within the organization’s electronic health record systems to identify and compile patient population data, maintains up-to-date site capability profiles, and serves as a key resource for sponsors and research partners evaluating SiteBridge Research sites for study placement. This is a full-time, non-exempt position.

Requirements

• Bachelor’s degree in a health sciences, life sciences, or related field
• Minimum 3 years of experience in clinical research, preferably within a site, site network, or CRO environment
• Direct, hands-on experience accessing EHR systems (Epic, eCW, NextGen, or equivalent) to query and extract patient population data
• Familiarity with clinical trial protocols, protocol eligibility criteria, and site feasibility evaluation processes
• Strong organizational and project management skills with the ability to manage multiple concurrent feasibility requests under competing deadlines
• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Working knowledge of ICH-GCP guidelines and applicable federal regulations governing clinical research sites
• Excellent written and verbal communication skills with experience communicating professionally with sponsors, CROs, or external partners

Nice To Haves

• Experience in a multi-site research network or integrated research organization
• Exposure to clinical trial management systems (CTMS) and feasibility tracking or CRM tools
• Experience completing sponsor or CRO feasibility questionnaires directly, with demonstrated knowledge of what makes a response competitive
• Familiarity with therapeutic areas commonly represented across community-based research sites
• Analytical mindset with the ability to translate EHR query results and site data into clear, sponsor-ready enrollment estimates

Responsibilities

• Receive and manage incoming feasibility questionnaires submitted by the Business Development team or directly from sponsors, CROs, and research partners; ensure all requests are logged, prioritized, and responded to within required timelines
• Review protocol requirements and evaluate site capabilities against inclusion and exclusion criteria, staffing, therapeutic area experience, equipment, and regulatory standing
• Apply working knowledge of clinical research vendors and third-party service providers, including but not limited to lab, imaging, specialty equipment vendors, to assess whether a site has the necessary resources or partnerships in place to execute a specific protocol, and identify gaps that would need to be addressed prior to study activation.
• Access and query EHR systems to identify patient populations relevant to active feasibility requests; extract and summarize diagnosis codes, patient demographics, visit frequency, and medication histories to support enrollment projections
• Coordinate with site staff, investigators, and clinical operations personnel to gather and verify operational data requested during feasibility evaluations
• Complete all sections of sponsor and CRO feasibility questionnaires with accuracy, supporting documentation, and site-specific context that strengthens the network’s competitive positioning
• Maintain a centralized and current database of site profiles including principal investigator credentials, therapeutic area experience, staff capacity, infrastructure, and historical enrollment performance
• Track and maintain feasibility performance metrics including submission turnaround times, questionnaire-to-award conversion rates, and site-level data trends; use this information to identify patterns across the network, inform site selection positioning, and report regularly to Operations leadership on pipeline health and competitive performance
• Collaborate with the Business Development team to align feasibility response priorities with pipeline strategy and sponsor relationships
• Communicate directly with sponsor and CRO contacts as needed to clarify protocol requirements, provide supplemental site information, or follow up on submitted questionnaires
• Support the development and ongoing refinement of standardized feasibility response templates and processes across the network
• Participate in post-award reviews and debrief processes to inform and continuously improve future feasibility response strategies
• Maintain familiarity with all EHR platforms in use across SiteBridge Research sites and adhere to all applicable data access, privacy, and HIPAA requirements
• Serve as the bridge between feasibility and enrollment execution by synthesizing site fit data, EHR population findings, and protocol requirements into structured recruitment briefs; collaborate with the Operations team to develop study-specific recruitment strategies that define target patient populations, referral channel priorities, and enrollment pacing assumptions prior to site activation
• Adhere to applicable ICH-GCP guidelines and regulatory requirements as they relate to site feasibility and study startup activities
• Willingness to travel up to 10% as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level