Clinical Contracts Project Manager I - NCCT

Advocate Health and Hospitals Corporation • Charlotte, NC

2d • Remote

About The Position

The National Center for Clinical Trials (NCCT) is designed to serve as an innovative platform to revolutionize and catalyze the conduct of clinical trials- greatly accelerating the translation of scientific findings into improvements in the prevention, diagnosis, and treatment of disease for our communities and patients. The NCCT will offer core services for patient recruitment and enrollment, trial administration and follow-up, and to gather real world data and evidence. This position will be part of a team that will report to leadership in the NCCT and will manage the intake, document coordination and overall initiation of all non-federal clinical research studies submitted through the NCCT to the Office of Clinical Research (OCR) Pre-Award Team. This position ensures projects progress efficiently from initial sponsor contact through study start-up, including budget development, trial management builds, and contract coordination. The ideal candidate is highly organized, tech-savvy, and experienced in research administration and clinical trial workflows.

Requirements

• Bachelor’s degree in Business, Finance, Healthcare Administration, or related field.
• Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., MS Teams, SharePoint).
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent verbal and written communication skills.
• Working knowledge of clinical trial management systems and electronic medical records.
• Detailed understanding of clinical trial operations and challenges from the site perspective.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work independently as well as in a team environment.

Responsibilities

• Coordinate the intake and start-up process for clinical research studies including industry-sponsored, investigator-initiated, and collaborative research.
• Support pre-award functions by facilitating task assignments for contract negotiations, coverage analysis, budget development, and financial feasibility assessments.
• Liaise with internal stakeholders (regulatory teams, study team, investigators, pharmacy, legal, OCR Pre-Award team, and IRB) and external partners (sponsors, CROs) to drive timely study activation.
• Track, compile, and present project milestones and metrics to ensure adherence to institutional and sponsor requirements.
• Review and verify complete submission of project and assess the need for additional information/documentation.
• Participate in meetings and communications to provide project updates and ensure alignment across teams.
• Assist with process improvement initiatives and documentation of standard operating procedures (SOPs) and workflows.
• Support financial forecasting and budget maintenance during the pre-award phase.

Benefits

• Paid Time Off programs
• medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level