Clinical Affairs Coordinator

San Ysidro Health•San Diego, CA

13h•Hybrid

About The Position

Under the supervision of the Clinical Affairs Supervisor, coordinate all activities related to the Clinical Affairs Department. This role involves supporting the department in ensuring timely and accurate clinician timesheets, allocations, and reimbursements. The coordinator will assist the supervisor in allocating correct clinic departments to float clinicians or those providing coverage outside their usual schedule or location, cross-referencing with the EPIC schedule for accuracy. A strong working relationship with ACMOs, CSMs, and the payroll department is essential for accurate reporting of clinician hours and allocation locations. The position requires entering sick hours into timesheets daily from Daily Sick Call reports and assisting with editing and correcting medical clinician timesheets during each pay period. Additional duties include assisting with Holiday Pay Reports, completing Allocation Forms for various changes, ensuring follow-up for approvals of allocation changes, and providing coverage for the Clinical Affairs Supervisor for Dayforce items. The role also involves communicating with the Dayforce team regarding schedule issues, assisting with payroll adjustments, and maintaining master sheets for float availability, assignments, and clinician contact information. The position also entails performing other assigned duties, adhering to departmental policies and procedures, environmental and infection control standards, enhancing professional growth through educational programs, and attending required meetings and committees.

Requirements

High School Diploma/GED Equivalent OR three years of experience in a healthcare or academic setting in lieu of education
One year of experience in healthcare, academic, or a closely related field.
Excellent oral and written communication skills required.
Proficient in Microsoft Office Suite (Excel and Google); computer-literate; attention to detail.

Nice To Haves

None applicable.

Responsibilities

Support Clinical Affairs Department in ensuring timely and accurate clinician timesheets, allocations, and reimbursements.
Assist supervisor on a daily basis to allocate the correct clinic departments to float clinicians or clinicians providing coverage at site outside their allocated schedule or location - Cross referencing with EPIC schedule for accuracy.
Maintain strong working relationship with ACMOs, CSMs, and payroll department to ensure accurate reporting of clinicians’ hours and allocation location.
Utilizing the Daily Sick Call reports, enter the sick hours into the clinicians’ timesheet on a daily basis in preparation for payroll.
During each pay period, assist with editing and correction of medical clinicians’ timesheets in a timely and accurate basis – Cross referencing with EPIC schedule for accuracy.
Assist supervisor with Holiday Pay Reports.
Complete Allocation Forms for status changes, department allocation changes, stipend requests, and manager request changes.
Ensure follow-up for approvals of allocation changes submitted to ensure proper allocation of hours, allocation site, and administrative time for clinicians.
Provide coverage for Clinical Affairs Supervisor when needed for any Dayforce items.
Communicate with Dayforce team if issues arise related to missing schedules or wrong work rotations.
Assist with completing Payroll adjustments as needed.
Work with Payroll Team to complete report reminders.
Assist with maintaining accurate and up-to-date master sheet of Float Availability and Assignments.
Assist with maintaining up-to-date master sheet of clinicians’ Contact Information.
Perform other duties as assigned.
Maintains and adheres to established departmental policies and procedures as needed, environmental and infection control standards.
Enhances professional growth and development through participation in educational programs, in-service meetings, LMS trainings, and workshops.
Attends meetings as required and participates in committees as directed.