Clinical Administrative Assistant

Fresenius Medical Care•Los Angeles, CA

8d•$24 - $26•Onsite

About The Position

This role executes secretarial and administrative assignments of a confidential nature, relieving management of clerical, administrative, and business detail as necessary. The position performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments, maintaining calendars, setting up office filing systems, and coordinating meetings. The Clinical Administrative Assistant provides a broad range of secretarial and administrative support, may handle confidential information, and is responsible for maintaining official department filing systems, records management, and databases. This role involves preparing memos, correspondence, agendas, minutes, and policy explanations, as well as collecting, compiling, and analyzing information. Additionally, the position assists with department reporting requirements, form completion, budget assembly, tracking budget expenses and variances, and paying/tracking invoices. It also includes organizing travel arrangements, completing expense reports, and interfacing with various levels of management and external customers. The role may serve as a point of contact for departments like IT, HR, and facilities, and assist with various projects as assigned by the supervisor. Additional responsibilities may focus on specific departments or locations.

Requirements

Minimum 1 – 2 years of related experience
Knowledge of business & technical vocabulary.
Familiar with standard business concepts, practices & procedures within administrative support.
Able to employ basic reasoning and analytical skills.
Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
Proficient in organizational operations & procedures.
Experience handling incoming phone calls; remains professional at all times; front office etiquette.

Nice To Haves

Some specialized secretarial training preferred.

Responsibilities

Executes secretarial and administrative assignments of a confidential nature.
Relieves management of clerical, administrative, and business detail.
Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments, and maintaining the calendar.
Sets up and maintains official department filing system, records management, and databases.
Prepares memos, correspondence, agendas, minutes, and policy explanations.
Collects, compiles, and analyzes information as required by manager(s).
Assists in department reporting requirements and form completion.
Assembles budgets and tracks budget expenses and variances.
Pays and tracks invoicing.
Coordinates meetings (internal or external).
Organizes travel arrangements and completes expense reports.
Interfaces with a various levels of management across organizations and with external customers.
May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
Assist with various projects as assigned by direct supervisor.
Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations.