Clinic/Practice Assistant, OBGYN Float
About The Position
Bring your customer service skills and passion for helping others to Wentworth Health Partners’ comprehensive women’s health center. Our team provides compassionate, personalized care at every stage of life in an environment built on privacy, trust, and respect. Services include obstetrics, gynecology, urogynecology, infertility support, and inclusive LGBTQ+ care. As a Per Diem Clinic/Practice Assistant, you will be an essential part of our community-based practice and help create a welcoming, efficient experience for every patient. In this role, you will help fill staffing gaps caused by call-outs, vacations, leaves, and vacancies. You will support daily administrative and clinical operations, coordinate patient visits, respond to calls and requests, and partner with practice leadership, clinicians, and colleagues in a high-volume outpatient setting. The ideal candidate is self-motivated, dependable, comfortable communicating by phone, and has broad availability between 7:00 a.m. and 5:00 p.m. You may be a great fit if you are also a collaborative, well-organized customer service professional who communicates clearly, manages competing priorities, and enjoys helping patients and colleagues. This is an opportunity to make a meaningful impact while supporting a positive and efficient practice.
Requirements
- High school diploma or equivalent required.
- Basic proficiency with Microsoft Office applications.
- Knowledge of office procedures, including filing, copying, scanning, printing, and faxing.
- Ability to use a phone system, manage non-routine calls, and resolve routine issues appropriately.
- Clear and effective verbal and written communication skills, including composing and editing emails, memos, and letters and taking complete, accurate messages.
- Strong organization and time-management skills, with the ability to manage multiple tasks, follow established protocols, and work effectively within systems.
Nice To Haves
- Previous healthcare office experience preferred.
Responsibilities
- Perform routine administrative and clerical duties that support the clinical service and physician practice.
- Schedule patient appointments and maintain accurate appointment records.
- Welcome and assist patients throughout their visit.
- Answer incoming calls, respond to routine questions, take messages, and route inquiries appropriately.
- Support check-in, check-out, patient flow, and waiting room activity.
- Process referrals, diagnostic and laboratory orders, prior authorizations, and registration information.
- File and scan documents, print schedules, and maintain patient records.
- Obtain medical records and laboratory test results.
- Process patient billing forms and, when required, accept co-payments.
- Open and distribute mail and faxes, and prepare forms, records, schedules, and memos as directed.
- Provide general support to practice leadership, clinicians, and colleagues.
Benefits
- Medical, dental, and vision insurance
- A robust retirement savings program
- Generous paid time off
- Tuition assistance and professional development support
- Additional employee perks
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
