Clinic Manager

University of California, Irvine•Newport Beach, CA

6d•Hybrid

About The Position

The AMBUL CARE ADMSTN SUPV 1 serves as the Clinic Office Manager and as the Exercise Physiologist (25%) for the professional activities of the Occupational and Environmental Clinic at the Center for Occupational and Environmental Health (COEH). Serves as a member of the decision-making professional team, with clinical and administrative staff and operations, facilitating, scheduling, and tracking patient visits for 20-30 contracted employer occupational health programs. The Exercise Physiologist will act as a provider performing clinical fitness testing procedures for pre-placement evaluations and wellness programs. The Clinic Manager role includes the oversight and management of the clinic’s day to day operations. Duties include management and coordination of outside lab and x-ray services, outside service referrals and assist doctors with case coordination. Other assignments: Assistance and participation in teaching activities for the Occupational Medicine Residency Program and other special groups.

Requirements

Demonstrated supervisory and organizational skills to effectively supervise staff and to manage the complex workflow and multiple priorities involved with clinic / center administration.
Strong knowledge of practice operations, patient-scheduling systems, medical and insurance terminology, applicable information systems, patient service standards, regulatory requirement and best practices.
Strong knowledge of human resources management policies, with the ability to train, monitor, evaluate, and document human resources issues and performance, and to participate in decision-making on human resources matters.
Strong analytical and critical thinking skills, with the ability to quickly analyze problems, determine appropriate level of intervention, and develop and apply effective solutions.
Strong interpersonal skills for effective collaboration with all levels of management and staff, consultants, and outside agencies.
Strong written and verbal communications skills, with the ability to train and mentor subordinates, to convey complex administrative, clinical, and technical information in a clear and concise manner, and to prepare and present a variety of reports, documentation, analyses, and project proposals.
Strong knowledge of business software and specialized applications and data management systems used in clinic / center operations.
Knowledgeable about confidentiality of data according to HIPPA and JCAHO guidelines
Bachelor's degree in related area and / or equivalent experience / training
American Heart Association Advanced Cardiac Life Support
American Heart Association Basic Life Support
American College of Sports Medicine Certified Exercise Physiologist
NIOSH Spirometry
CAOHC Hearing Conservation
3-5 years Experience in administering and interpreting 12 lead EKG treadmill tests
A minimum of 1 year of experience ability to accommodate and manage a variety of testing situations and clients
3-5 years Experience working as an Exercise Physiologist in a clinic setting
Must be able to provide proof of work authorization

Nice To Haves

Knowledge of occupational health and workers ‘compensation
Knowledge of State OSHA requirements and workers compensation to manage occupational health record files

Responsibilities

Serve as the Clinic Office Manager and Exercise Physiologist (25%) for the professional activities of the Occupational and Environmental Clinic at the Center for Occupational and Environmental Health (COEH).
Act as a member of the decision-making professional team, with clinical and administrative staff and operations.
Facilitate, schedule, and track patient visits for 20-30 contracted employer occupational health programs.
Perform clinical fitness testing procedures for pre-placement evaluations and wellness programs as an Exercise Physiologist.
Oversee and manage the clinic’s day-to-day operations.
Manage and coordinate outside lab and x-ray services.
Manage outside service referrals.
Assist doctors with case coordination.
Assist and participate in teaching activities for the Occupational Medicine Residency Program and other special groups.