Clinic Manager

FirstHealth of the Carolinas, Inc.•Carthage, NC

23d•Hybrid

About The Position

The Clinic Manager is responsible for directing and delegating daily operations and activities within the clinic setting. This role involves managing staff, overseeing operational processes, ensuring patient satisfaction, maintaining facility standards, and communicating effectively with all stakeholders. The Clinic Manager plays a crucial role in facilitating clinic growth, ensuring financial compliance, and upholding safety and infection control measures.

Requirements

Minimum of three years’ experience in physician practice including supervisory responsibilities.
Financial/analytical skills.
Excellent verbal and written skills.
Excellent customer service skills.
Extensive knowledge of insurance rules, including but not limited to reimbursement, third party payers, pre-certification, ICD-10 and CPT coding.
Ability to lead others.
Maintain strict confidentiality of medical, financial, and staff related information.
Able to perform several tasks at once in an organized manner.
Extensive knowledge of various medical software systems.
Strong organizational and people skills.
Strong sense of Customer Service.
Ability to access all areas of the facility.
Ability to sit for long periods of time.
Visual and hearing acuity.
Ability to travel to facilities other than main campus.

Nice To Haves

BS Degree in Business, Accounting, Finance, Healthcare Administration, Applied Science or equivalent.

Responsibilities

Manages assigned work queues and in-baskets in Epic, monitoring errors and applying corrections through staff education.
Collaborates with the Central Billing Office regarding accounts, outstanding balances, financial planning, and staff education, audits, and pre and post testing.
Monitors all operational processes throughout the clinic, identifying negative trends, patterns, and patient quality care issues; implements appropriate correction, documentation, and follow-up.
Monitors and coordinates the correct, accurate collection of co-pays and any over the counter payments, end of day balancing, and deposit functions, meeting compliance.
Facilitates clinic growth through efficiencies and easy effective access while reducing wait times and no-shows.
Provides services with consideration of the recipient’s needs.
Maintains facility to provide a safe, comfortable, and effective environment.
Works with physicians and APP’s to ensure appropriate resources and systems for patient care are available, considering patients’ psychosocial, spiritual, cultural, and developmental needs.
Works with FH to provide resources and materials supportive of the cultural diversity of the patients in rural areas.
Assists administration in monitoring patient satisfaction; identifies and implements programs and policies to enhance patient satisfaction.
Coordinates and monitors patient appointment schedules, no shows, satisfaction surveys, and all tasks germane to patient flow and process, promoting access to medical area wherever possible.
Promotes quality staff interaction on all levels as it impacts patients, providers, and internal and external customers.
Demonstrates sensitivity and consideration to staff needs as relative to psychosocial, spiritual, cultural, and educational development.
Assures that equipment is maintained in good working order.
Maintains adequate inventory of supplies and forms. Coordinates all ordering of office and clinical supplies as necessary to keep minimum stock level with attention to effective cost.
Monitors compliance to safety regulations and maintains appropriate logs and checklists for lab, x-ray, and clinical areas.
Supports all computer and systems management programs utilized to effectively operate a medical clinic utilizing FH IT support as needed.
Utilizes Bio Med support where appropriate to support equipment safety.
Applies OSHA principles and guidelines where needed in the work environment and maximizes application of FH Infection control resources to their individual clinic.
Monitors safety and infection control measures within the clinic and establishes systems to comply with regulations.
Assures patient safety by following applicable patient safety goals established by the FirstHealth as applicable to specific clinic.
Encourages staff and providers to participate in CBL and Net Learning for JC patient safety goals as applicable to specific clinic.
Monitors patient safety occurrences, documenting correctly, notifying appropriate departments and implementing corrective actions.
Maintains current infection control and safety reference materials and manuals on site or available on the Internet.
Coordinates annual safety and OSHA inspections utilizing FHC departmental resources.
Plans and facilitates provider meetings and staff meetings.
Enhances effective communication, verbal and written.
Maintains physician, APP, and staff call and work schedules in a timely manner and in appropriate locations that encourage communication.
Follows FHC policy and philosophy to promote ongoing education and/or skill set training applicable to a clinic setting for all staff and healthcare professionals.
Coordinates staff training and continuing education reports and performs performance evaluations of immediate staff in a timely manner and in conjunction with FHC HR protocols.
Ensures correct staff patterns that support crisis training and promote quality clinic operation even when short-staffed.
Prepares and submits daily, weekly, and monthly statistical and accounting information as required.
Provides special project monitoring and reports as requested.
Maintains minutes of all meetings; sends to administration or makes available upon request.
Monitors employee payroll records through ADP and makes necessary edits, maintaining edit logs and communicating areas of difficulty regarding overtime to management.
Maintains compliance with HR payroll policies.
Successfully implements Electronic Medical Records with assistance from IS and administration in a manner supportive of quality patient care, provider, and staff satisfaction and HIMS/HIPAA.
Successfully applies Epic updates in a timely fashion while working toward enhanced production and greater patient convenience through pharmacy access, medication reconciliation, and continuity of care, communicating variances to providers.
Performs daily charge entry.