Clinic Manager

Neurotherapeutic Pediatric Therapies•Medford, OR

9d•Onsite

About The Position

The Clinic Manager will be responsible for the day-to-day operations of Medford Children's Therapy clinic, making sure all areas of the clinic are running smoothly. Responsible for supervision of the Access Coordinators and Clinic Aide. This is a full-time, 32-hour per week position, Monday - Friday, located at 400 Crater Lake Ave., Medford, OR 97504. The pay rate is $24.45-$28.30 per hour, depending on experience.

Requirements

Microsoft Suite
Google Workspace
Strong written and verbal communication skills.
Organization and the ability to multitask to a wide variety of tasks.
Strong interpersonal skills to interact positively with all employees.
Attention to detail and ability to meet deadlines.

Nice To Haves

Minimum of 2-4 years of front Office management experience preferred.
EHR (Ensora) experience is a plus.

Responsibilities

Management of all office staff and schedules.
Provide coverage for office staff as needed.
Liaisons between Access Coordinators, therapists and management.
Assist in devising strategies and plans for the clinical department according to company standards for excellent service and growth.
Supervise office staff, providing constructive feedback, evaluate performance, and coach employees when necessary.
Facilitate annual reviews.
Provide office staff personnel with clinical training and opportunities for continuous development.
Report payroll every 2 weeks.
Approve timesheets and time off requests in Paycor.
Work closely with Human Resources and Credentialing departments to perform Onboarding and Offboarding procedures, including required employee documentation, background checks and credentialing documentation.
Participation in Safety Committee and ensure OSHA standards are met.
Maintain BOLI Signage.
Maintain all business licenses and documents.
Monitor Therapists' licenses and CPR certifications.
Manage and troubleshoot Wifi, VPN, and all office equipment.
Complete safety checks on equipment and clinic.
Oversee maintaining all areas of the building, inside and out, and assist with treatment area organization.
Hire/Oversee cleaning company and maintenance personnel.
Inventory (order all supplies when needed).
Track all donations, provide tax receipts to donors.
Attend various department meetings.
Send records as requested and maintain all electronic files.
Support Volunteer and Student programs.
Local Marketing and Community Outreach.
Maintain internal and external websites and materials.
Daily oversight of referral tracking and scheduling.
Collect and process donations and client payments.
Oversee budget and manage deposits.
Assist with billing, credentialing, and insurance tasks as needed.
Other duties assigned as needed by Clinic Director.