Clinic Coordinator - School of Dentistry

UTHealth Houston • Houston, TX

1d • Onsite

About The Position

Provides trained paramedical support in administering health care services and a variety of advanced and complex clerical tasks to support clinic functions. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. We reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus: 100% paid medical premiums for our full-time employees. Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year). The longer you stay, the more vacation you’ll accrue! Longevity Pay (Monthly payments after two years of service). Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... Free financial and legal counseling. Free mental health counseling services. Gym membership discounts and access to wellness programs. Other employee discounts including entertainment, car rentals, cell phones, etc. Resources for child and elder care. Plus many more!

Requirements

• Proficient knowledge of Microsoft Office required.
• Use and care of standard clinic equipment required.
• Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• High School Diploma or equivalent required
• 5 years of office experience (including two years in a healthcare setting) required
• Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.
• Employees must permanently reside and work in the State of Texas.

Nice To Haves

• Epic EHR experience, preferred.
• Certified Coding Specialist (CCS) by American Health Information Management Association (AHIMA) preferred

Responsibilities

• Makes medium to complex administrative and operational decisions requiring comprehensive knowledge of departmental policies, procedures, and clinic workflows.
• Coordinates and oversees daily operations of the Oral and Maxillofacial Surgery (OMS) clinic to ensure efficient patient flow, provider support, and exceptional customer service.
• Supervises, coaches, and supports front-line staff, including scheduling personnel, check-in/check-out staff, insurance verification staff, and other assigned administrative team members.
• Assists in onboarding, training, and evaluating staff and promotes a positive, collaborative, and patient-centered work environment.
• Monitors provider schedules, clinic templates, and patient access to maximize operational efficiency and optimize appointment utilization.
• Serves as a subject matter expert for Epic and other clinic systems and assists staff in resolving scheduling, registration, referral, and workflow-related issues.
• Oversees patient scheduling, registration, insurance verification, prior authorizations, referrals, and checkout processes to ensure accuracy and compliance with organizational standards.
• Collaborates with faculty, residents, providers, and departmental leadership to identify and implement workflow improvements that enhance clinic operations and patient satisfaction.
• Monitors and maintains clinic operational metrics, including access, no-show rates, scheduling utilization, patient wait times, and patient satisfaction scores.
• Coordinates clinic communications and serves as a liaison between patients, providers, faculty, residents, and administrative departments.
• Oversees maintenance of office records, personnel documentation, clinic supplies, and purchasing activities in compliance with UTHealth policies and procedures.
• Assists with budget-related activities, invoice processing, purchasing requests, supply management, and tracking operational expenses as assigned.
• Ensures compliance with institutional policies, HIPAA regulations, accreditation standards, and departmental procedures.
• Addresses patient concerns and service recovery opportunities in a professional and timely manner to promote a positive patient experience.
• Assists with data collection, reporting, and analysis to support operational goals, quality improvement initiatives, and departmental decision-making.
• Participates in departmental meetings, leadership initiatives, and special projects to support the strategic goals of the OMS Department and Scurlock Clinic.
• Performs other duties as assigned.

Benefits

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• Longevity Pay (Monthly payments after two years of service)
• Retirement/pension plan
• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED