Clinic Administrator

Woven Care•Fountain, CO

8d•$60,000 - $65,000•Onsite

About The Position

We're the leading provider of multidisciplinary pediatric therapy services in Colorado, serving families along the front range since 2005. We're building an organization by clinicians and for clinicians, together. Woven Care is experiencing rapid growth in Colorado and beyond. Join us! Position Summary: We are seeking a dedicated Clinic Administrator to lead our front office operations, specializing in administrative excellence and schedule utilization optimization. This role focuses on maximizing patient care hours, supporting therapists in meeting their care expectations, and achieving optimal schedule fill. The position reports to the Clinic Manager with a dotted line relationship to the Internal Operations Manager.

Requirements

Strong operational management experience, preferably in healthcare setting
Excellent organizational and time management skills
Proven ability to manage multiple priorities and deadlines
Strong analytical skills for financial reporting and performance metrics
Outstanding customer service orientation
Experience with staff management and performance development
Technology proficiency and troubleshooting capabilities
Process improvement and project management experience
Excellent communication and collaboration skills
Bachelor's degree preferred or equivalent combination of education and experience
2+ years of administrative scheduling experience strongly preferred
Healthcare industry strongly preferred

Responsibilities

Patient care and scheduling
Managing schedule fill
Supporting therapists in meeting their patient care expectations
Maximizing patient care hours
Monitor and report on evaluation, reschedule, and cancellation rates
Complete End of Day (EOD) reporting for non-documentation issues
Maintain tour readiness standards throughout the facility
Align with Advisor on EOD Reports and Schedule Audits
Update Clinic Manager on customer service matters and operational status
Manage Admin Other Duties, scheduling coordination
Oversee clinic ordering and supplies management
Participate in productivity consultations with Advisor
Lead and participate in team meetings
Support financial results analysis and reporting
Conduct a comprehensive financial results review with Clinic Manager
Provide onsite Patient Coordinator staff oversight and management
Collaborate on performance reviews and staff development
Ensure an exceptional patient and family experience
Oversee facility maintenance and vendor contract management
Provide frontline technology troubleshooting and support
Lead process optimization and operational efficiency projects
The clinic administrator may be assigned additional special projects as determined by the Clinic Manager and Internal Operations Manager.