Clinic Administrative Assistant

Cooper Clinic A Prof Assn • Dallas, TX

20d • Onsite

About The Position

The Clinic Administrative Assistant provides high level support to the organization by executing administrative tasks, procedures and policies. Provides and promotes a high level of customer service to internal as well as external clientele. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Full-Time: Monday - Friday, 8:00 a.m. - 4:30 p.m.

Requirements

• High school diploma or general education degree (GED); Bachelor’s or Associate’s Degree or certificate from a university or technical school preferred.
• A minimum of 2 years of relevant experience in project management and administration.
• Experience in a medical office, physician practice, hospital and/or acute care setting is preferred.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and customer service skills.
• Experience managing projects
• Ability to collaborate with multiple departments
• Strong organizational, time management and attention to detail skills.
• Possess problem-solving skills, be self-motivated, and strive for professionalism.
• Ability to work in group setting as well as work independently.
• Good computer skills and proficiency with Microsoft Office Suite; type a minimum of 50 wpm.

Nice To Haves

• Bachelor’s or Associate’s Degree or certificate from a university or technical school
• Experience in a medical office, physician practice, hospital and/or acute care setting

Responsibilities

• Handle various office administrative tasks such as managing mail and writing correspondence, ordering and maintaining supplies, file management and document scanning/copying, calendaring, meeting coordination, coding invoices and managing check requests.
• Assist leadership with special projects as assigned, maintaining documentation, preparing reports, tracking project progress, identifying issues and reporting on project status.
• Provide training and support on operational tools and software to internal stakeholders as needed.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and record / transcribe meeting minutes.
• Develop and execute reports related to productivity, HIPAA etc. as requested.
• Track employee and leadership CEUs, seminars, conferences and expense reports, etc.
• Promote continuous improvement by participating in the implementation of initiatives to improve quality and/or customer satisfaction, reduce costs, improve the work environment, etc.
• Assist Clinic Director to build employee morale through culture, reward and recognition by coordinating teammate events, gifts, etc. and building relationships with and between each department to ensure collaboration.
• Comply with Health Insurance Portability and Accountability Act (HIPAA) while performing all duties.
• Provide and promote a high level of customer service to internal as well as external clientele.
• Maintains a positive attitude and adheres to the Cooper purpose and core values.
• Follows all Clinic policies and standard operating procedures.
• Completes duties on site with consistent, regular, and reliable attendance.
• Accomplishes other duties as assigned.

Benefits

• A culture focused on improving the quality and quantity of peoples lives
• Competitive pay
• Complimentary Cooper Fitness Membership for you and your spouse
• 401(k) matching
• Health benefits
• Holidays - including your birthday!
• Discounts on Cooper Complete supplements, The Coop (pro shop and boutique), Cooper Spa, Cooper Hotel and much more!
• Employee wellness program designed to help you meet your fitness goals and improve your quality life- You can also earn cash incentives
• Quarterly reimbursements available toward the purchase of athletic wear and supplies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED