Clinic Administrative Assistant

Fresenius Medical Care•Madison, WI

1d•Onsite

About The Position

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management. Fresenius Medical Care is the world's leading provider of products and services for individuals with kidney disease, caring for around 292,000 dialysis patients globally and operating around 35 global production sites for dialysis machines, dialyzers, and related disposables. The company aims to continuously improve patients’ quality of life by offering high-quality products, innovative technologies, and treatment concepts.

Requirements

1 – 2 years’ related experience.
Knowledge of office procedures required.
Proficient in Microsoft office applications.
Good interpersonal and communication skills required.
Pleasant telephone manner.

Responsibilities

Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
Assists with scheduling.
Maintains calendar and daily schedules.
Maintains departmental tracking logs.
Greets visitors and directs them to the appropriate location or person as needed.
Establishes and maintains filing systems and basic databases as applicable.
Performs routine general office duties such as filing, copying, and scanning.
Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
Records minutes of meetings and providing the resulting documents as necessary.
Sorts and distributes mail.
Maintains inventory of the necessary office forms and supplies.
Escalates issues to supervisor for resolution, as deemed necessary.
Assist with various projects as assigned by direct supervisor.
Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.