Clinic Administrative Assistant

Fresenius Medical Care•Marion, IL

19h

About The Position

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management. This role involves performing basic administrative functions, assisting with scheduling, maintaining calendars and daily schedules, and managing departmental tracking logs. The position also includes greeting visitors, establishing and maintaining filing systems, performing routine office duties like copying and scanning, and providing clerical support to management staff. Additionally, the role requires recording meeting minutes, sorting and distributing mail, maintaining office supply inventory, escalating issues to a supervisor, and assisting with various projects as assigned. Additional responsibilities may focus on specific departments or locations.

Requirements

1 – 2 years’ related experience.
Knowledge of office procedures required.
Proficient in Microsoft office applications.
Good interpersonal and communication skills required.
Pleasant telephone manner.

Responsibilities

Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
Assists with scheduling.
Maintains calendar and daily schedules.
Maintains departmental tracking logs.
Greets visitors and directs them to the appropriate location or person as needed.
Establishes and maintains filing systems and basic databases as applicable.
Performs routine general office duties such as filing, copying, and scanning.
Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
Records minutes of meetings and providing the resulting documents as necessary.
Sorts and distributes mail.
Maintains inventory of the necessary office forms and supplies.
Escalates issues to supervisor for resolution, as deemed necessary.
Assist with various projects as assigned by direct supervisor.
Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations.