Clinic Administrative Assistant

Fresenius Medical Care•Pittsburg, CA

8d•$24 - $27•Onsite

About The Position

This role executes secretarial and administrative assignments of a confidential nature, relieving management of clerical, administrative, and business detail as necessary. The position performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments, maintaining calendars, setting up office filing systems, and coordinating meetings. The administrative assistant will provide a broad range of secretarial and administrative support, including details of a confidential nature. They will prepare memos, correspondence, agendas, minutes, and policy explanations, and collect, compile, and analyze information as required by management. The role also involves assisting with department reporting requirements, form completion, assembling budgets, tracking budget expenses and variances, and paying and tracking invoices. Additionally, the position will organize travel arrangements, complete expense reports, and interface with various levels of management and external customers. The administrative assistant may also serve as a point of contact for other departments like IT, HR, and facilities, and assist with various projects as assigned by their supervisor. Additional responsibilities may focus on one or more departments or locations, with applicable addendums for department or location-specific functions.

Requirements

High School Diploma required.
Minimum 1 – 2 years of related experience.
Knowledge of business & technical vocabulary.
Familiar with standard business concepts, practices & procedures within administrative support.
Able to employ basic reasoning and analytical skills.
Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
Proficient in organizational operations & procedures.
Experience handling incoming phone calls; remains professional at all times; front office etiquette.

Nice To Haves

Some specialized secretarial training preferred.

Responsibilities

Execute secretarial and administrative assignments of a confidential nature.
Relieve management of clerical, administrative, and business detail.
Perform standard administrative functions such as screening telephone calls, opening mail, scheduling appointments, and maintaining the calendar.
Coordinate meetings (internal or external).
Set up and maintain official department filing systems, records management, and databases.
Prepare memos, correspondence, agendas, minutes, and policy explanations.
Collect, compile, and analyze information as required by manager(s).
Assist in department reporting requirements and form completion.
Assemble budgets and track budget expenses and variances.
Pay and track invoicing.
Organize travel arrangements and complete expense reports.
Interface with various levels of management across organizations and with external customers.
Serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
Assist with various projects as assigned by direct supervisor.
Perform other duties as assigned.
Focus on one or more departments or locations as needed.