Clinic Administrative Assistant

Fresenius Medical Care•Kansas City, KS

1d•Onsite

About The Position

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings. The role provides a broad range of secretarial & administrative support that may include details of a confidential nature, executing complex and confidential assignments, and relieving management of clerical work, administrative, and business detail as necessary. The position also involves interfacing with various levels of management across organizations and with external customers, and may serve as a point of contact for other departments.

Requirements

High School Diploma required
Minimum 1 – 2 years of related experience
Knowledge of business & technical vocabulary
Familiar with standard business concepts, practices & procedures within administrative support
Able to employ basic reasoning and analytical skills
Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs
Proficient in organizational operations & procedures
Experience handling incoming phone calls; remains professional at all times; front office etiquette

Nice To Haves

Some specialized secretarial training preferred

Responsibilities

Provides a broad range of secretarial & administrative support that may include details of a confidential nature.
Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
Sets up and maintains official department filing system, records management, databases.
Prepares memos, correspondence, agendas, minutes, and policy explanations.
Collects, compiles and analyzes information as required by manager(s).
Assists in department reporting requirements and form completion.
Assembles budgets and tracking budget expenses and variances.
Pays and tracks invoicing.
Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
Organizes travel arrangements and completes expense reports.
Interfaces with a various levels of management across organizations and with external customers.
May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
Assist with various projects as assigned by direct supervisor.
Other duties as assigned.