Client Services Coordinator - Bilingual (English/Spanish)
About The Position
Inspired Living Inc. provides Independent Living Services to adults with intellectual and developmental disabilities across California. We're looking for a Client Services Coordinator to support the coordination, administration, and quality of services for our clients and families. This in-office position works closely with the Executive Director and Managers. You'll serve as an administrative point of contact for assigned clients and families, support program paperwork and documentation, coordinate introductions between families and assigned staff, and help ensure services stay organized, responsive, and client-centered. This role does not supervise staff or independently manage client service plans.
Requirements
- Bilingual English/Spanish, with the ability to communicate professionally with families in writing and in conversation (required; assessed during the interview process)
- Experience in client services, case or care coordination, human services, disability services, or administrative support
- Strong organizational skills, attention to detail, and consistent follow-through
- Sound judgment and discretion with confidential client and personnel information
- Comfort with email, electronic forms, HRIS and client management systems, shared documents, and calendars
- Ability to manage multiple priorities in a fast-paced environment
- Ability to travel locally for client assessments, meetings, events, or other business needs as assigned.
- May occasionally assist with setup or organization of materials for client events or office activities.
Nice To Haves
- Familiarity with IHSS, Medi-Cal, regional center processes, or similar benefits paperwork (preferred)
- Experience supporting individuals with intellectual and/or developmental disabilities (preferred)
Responsibilities
- Serve as an administrative point of contact for assigned clients, families, staff, and internal team members, escalating service, performance, and program concerns to the appropriate Manager or Director
- Assist clients and families with paperwork and applications, including IHSS, Medi-Cal, and CalABLE documentation, working under the assigned Manager's direction
- Prepare, organize, and review client documentation for completeness and accuracy, and follow up on outstanding items
- Attend client assessments and client meetings with the Executive Director or designated leadership, and assist with documenting assessment notes, client preferences, service needs, availability, and location considerations
- Attend candidate interviews and share job-related observations relevant to client and instructor fit, and assist with assignment coordination by gathering and communicating relevant information to the appropriate Manager or Director
- Coordinate introductions between clients, families, and assigned staff, along with scheduling, communication, and administrative logistics for assigned services
- Support quality assurance by gathering feedback, following up on assigned client-service matters, and identifying and escalating concerns
- Conduct new-hire onboarding, including new-hire paperwork, Form I-9 completion following required training, system access setup, and general orientation
- Support office operations, including distributing payroll checks, internal communications, supplies, and maintaining a professional and welcoming office
- Plan and coordinate client events, activities, and company gatherings, and participate in internal meetings, audits, and continuous improvement efforts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
