Client Service Coordinator
About The Position
Boland is a leading HVAC and building systems provider serving the DC, Maryland, and Northern Virginia region, delivering sustainable, energy-efficient solutions to commercial, industrial, and institutional clients. The company has been named "Best Place to Work" by Washington Business Journal 19 times and is an industry leader in advanced HVAC technology, fostering a strong culture of training, growth, and support. The Client Service Coordinator role involves the coordination of internal and external client service requests and various administrative duties.
Requirements
- High School diploma or equivalent experience and education required
- 2 years of administrative and client service experience
- Strong computer skills, proficient in MS Office
- Positive, resilient, self-starter, takes initiative
- Punctual, multi-tasker, reliable, organized, detail-oriented
- Strong client service and time management skills, team player, works well with others, friendly
- Excellent communication and phone skills, motivated, works well under pressure and deadlines
Nice To Haves
- Dispatch experience is a plus
Responsibilities
- Always provide excellent client service to all internal and external clients
- Answer telephones and email messages in friendly, prompt, and professional manner
- Monitor phone lines and help the next call in the queue
- Receive and convey important information in a timely fashion
- Process, schedule and follow up on quoted jobs from the time they are routed until they are sent to billing
- Process, schedule and follow up on contracted service inspections
- Process daily and weekly time for Service Technicians and Apprentices
- Ensure by the end of the day that each technician is informed of their schedule for the following day
- Utilize all functions within Wennsoft, SharePoint, and other utilized software systems
- Monitor and respond to all email and voicemail messages received by Command Center and yourself in a timely fashion
- Assist all Service Technicians and Apprentices continually; updating contract obligations, maintaining their schedules, issuing purchase orders for supplies/ parts ordered, verify accurate time entries, and proactively assisting with client communications.
- Other duties as assigned
Benefits
- Excellent pay and benefits
- Great and supportive work environment
- Professional training and growth
- Generous educational assistance program
- Recognition and outstanding co-workers!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
