Client Accounting Coordinator

The Gersh Agency•Beverly Hills, CA

3h•$70,300 - $75,000

About The Position

Gersh is hiring a detail-oriented Client Accounting Coordinator to manage and maintain client Trust accounts and ensure accurate and timely payments. This role involves frequent communication with clients, managers, and agents, to facilitate the client payment process, requiring exceptional organizational and customer service skills. Prior experience as a Digital Accountant, Trust Coordinator or Accounting Assistant/Clerk at a talent agency is highly preferred. This role will support Digital clients so a knowledge of accounting within the digital landscape (including creators, influencers, celebrities, athletes and personalities), is highly preferred.

Requirements

Bachelor’s degree required (an emphasis in business administration, finance, accounting, economics, or related field preferred).
Minimum of 1-2 years of professional accounting experience (client payment and accounts receivable experience at an agency is a plus).
Prior experience providing exceptional customer service in a professional setting.
Familiarity with payroll processes (ex. timecards, invoices, payment processing, taxes, etc.).
Must be process oriented, detail oriented and highly organized.
Ability to manage high volume with the ability to prioritize and multi-task accurately and efficiently.
Strong analytical skills and math skills.
Must communicate well via email and phone.
High proficiency level in Excel and Outlook.

Nice To Haves

Prior experience as a Digital Accountant, Trust Coordinator or Accounting Assistant/Clerk at a talent agency is highly preferred.
Knowledge of accounting within the digital landscape (including creators, influencers, celebrities, athletes and personalities), is highly preferred.
Knowledge of Digital Client Accounting payroll (for creators, influencers, celebrities, athletes and personalities) is a plus.

Responsibilities

Track invoices for clients’ hours, overtime, and reimbursement and send to production.
Set up payment portals for accounts receiving and onboard clients for payroll.
Send checks to accounting department for review and filing.
Review bookings for accuracy.
Manage payment collection and tracking for assigned client group.
Provide regular and frequent check-ins with agents and clients to share payment status and address any outstanding issues.
Print weekly reports of outstanding payments and follow up accordingly.
Collect and maintain clients’ employment paperwork and share with digital department on their behalf (ex. W-2’s).
Process ad hoc reporting requests for clients and agents, as needed.
Other administrative duties and internal projects as assigned.