Clerkship Coordinator

Art and Wellness Enterprises • Bentonville, AR

1d • Onsite

About The Position

The Clerkship Coordinator will have a unique opportunity to support a free-standing degree-granting medical school in Northwest Arkansas. The Clerkship Coordinator plays a pivotal role in managing and coordinating all aspects of the third-year and fourth-year clinical experiences, including required clinical clerkships, advanced internships, and elective rotations while serving as the primary liaison between students, the Clerkship Director, faculty, and clinical sites. The Clerkship Coordinator will provide essential coordination to ensure the successful execution of clinical skills programs and maintain the highest standards of clinical training excellence. The position is offered at a full 1.0 FTE.

Requirements

• Bachelor’s degree required.
• 3-5 years of full-time administrative support experience.
• Experience in process improvement and project management.
• Excellent verbal, written and interpersonal skills.
• Strong time management and problem-solving skills.
• Ability to prioritize tasks and delegate when appropriate.
• Proficient in Microsoft Office Suite, Zoom, Instructional Technologies and ability to learn new software applications.
• Support the mission and vision of the school.
• Demonstrate good judgment, intellectual agility, and flexibility regarding overall priorities and day-to-day tasks.

Nice To Haves

• Experience in higher education, medical education, and/or healthcare preferred.
• Strong editing and writing skills preferred.
• Enjoy learning with a solid commitment to professional growth.

Responsibilities

• Organize and coordinate comprehensive student educational experiences and assignments.
• Manage student schedules, ensuring timely and accurate information distribution.
• Serve as a primary point of contact for students, addressing questions and concerns related to clinical clerkships, and rotations.
• Facilitate communication between students, faculty, clinical site administrators, and preceptors regarding schedules, evaluations, and clinical training issues.
• Provide administrative support to Clerkship Director with duties such as but not limited to: completion of evaluations by clinical faculty and submission of grades within 2 weeks of completion of clerkship, monitoring student compliance with duty hour logging, monitoring student completion of required clinical experiences and patient log submissions, notifying the Office of Student Affairs on student requests for exam delays and absences.
• Develop and maintain strong relationships with clinical partners and affiliated training sites.
• Monitor and ensure compliance with clinical education standards and accreditation requirements.
• Coordinate clinical site visits and maintain quality assurance for all clinical training locations.
• Develop and recommend processes and coordinate new ideas and improvements for clinical education delivery.
• Assist with the implementation of instructional technologies such as Canvas, One45, ExamSoft, and clinical tracking systems.
• Assist in the administration of clinical assessments and examinations, including scheduling, proctoring, and ensuring compliance with exam policies.
• Manage complex projects that require excellent multitasking, organization skills, attention to detail, and ability to meet deadlines.
• Support clinical education faculty in curriculum development and implementation.
• Participate in clinical education committees and maintain accurate documentation.
• Organize and coordinate new clinical programming initiatives.
• Contribute to ongoing accreditation efforts with the Liaison Committee on Medical Education (LCME).
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level