Clerk
About The Position
Contributes to the effective and smooth operations of Student Services by providing clerical and administrative support to the general office, including staff. Acts as the primary resource and contact person with internal and external customers, stakeholders, and partners; provides standard office and online communications support; maintains an inventory control for office equipment and supplies; maintains an inventory of office equipment and space; operates room booking calendar and schedules appointments with internal and external parties; processes daily mail; duplicates and reproduces a variety of materials; applies the correct codes from the Chart of Accounts for financial reporting on charges related to operations; data entry as delegate for staff travel and business expense claims into PeopleSoft; creates and maintains accurate database records (e.g. personnel staff information); receives and records payments for lab printing services, business cards, and name badges; supplies, and promotional gifts; processes midterm and final examination documentation; and provides a range of secretarial and clerical support services for workshops, seminars, and special events.
Requirements
- High school graduation plus courses or training of moderate duration (one semester equivalent) in word processing, presentation, graphics, spreadsheet, and database applications; and training in office procedures.
- 2 years of experience.
- An equivalent combination of formal education, certificate/program of study and experience is acceptable.
- Ability to use word processing, spreadsheet, database, presentation and graphics applications (e.g., MSWord, Excel, P-counter, PowerPoint, FileMaker Pro, and Adobe) at an intermediate level.
- Good knowledge of post-secondary programs, policies and procedures.
- Good knowledge of standard office practices, methods and equipment.
- Excellent oral and written communication skills.
- Ability to perform arithmetic calculations with a high degree of accuracy.
Responsibilities
- Acts as the primary resource and contact person with internal and external customers, stakeholders, and partners
- Provides standard office and online communications support
- Maintains an inventory control for office equipment and supplies
- Maintains an inventory of office equipment and space
- Operates room booking calendar and schedules appointments with internal and external parties
- Processes daily mail
- Duplicates and reproduces a variety of materials
- Applies the correct codes from the Chart of Accounts for financial reporting on charges related to operations
- Data entry as delegate for staff travel and business expense claims into PeopleSoft
- Creates and maintains accurate database records (e.g. personnel staff information)
- Receives and records payments for lab printing services, business cards, and name badges, supplies, and promotional gifts
- Processes midterm and final examination documentation
- Provides a range of secretarial and clerical support services for workshops, seminars, and special events
Benefits
- 3 weeks’ vacation (prorated for the first year)
- Hybrid-work program for eligible positions
- Employer paid defined benefit pension plan
- On-campus tuition waiver for employees and their immediate family members
- Funding for professional development expenses
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
