Clerk V

Office of the Chief Judge/ Adult Probation Department-Cook County•Chicago, IL

3d•Onsite

About The Position

The Circuit Court of Cook County Adult Probation Department is seeking a Clerk V. This clerical position involves data entry into the case management system, performing record checks, processing and distributing case materials, handling phone calls, and providing support to the front desk and other staff. The role requires attention to detail, strong organizational skills, and the ability to maintain confidentiality and professionalism. The Clerk V will also assist in the Records Room with filing and boxing closed case files.

Requirements

Establish residency in the State of Illinois within six months of hire.
High School graduate or G.E.D. equivalent.
Knowledge of Microsoft Word and Excel programs, including ability to create documents and spreadsheets, and accurate typing skills (45 wpm).
Willingness to learn department’s case management system (PROMIS/cFive), which is utilized to enter case-related data.
Possess strong language mechanics – grammar, sentence structure, spelling, proofreading skills.
Attentiveness to detail and sensitivity to issues of confidentiality and professionalism.
Possess excellent filing, organizational skills.
Demonstrates stability under pressure or opposition.
Ability to perform a variety of tasks, often changing assignments on short notice.
Ability to work and interact with staff, public, and defendants/probationers.

Responsibilities

Input data into the case management system, including the creation of new cases, information obtained from history sheets and files, warrant information, case dispositions, violations, petition information and closing cases.
Perform record checks on probationers, including determining aliases used.
Print, mail, and/or deliver case materials as appropriate.
Answer, screen and forward incoming calls; take and deliver messages.
Act as back up for front desk receptionist.
Process, sort, and deliver incoming and outgoing mail/packages.
Proofread data to ensure accuracy and high quality work product.
Provide back up for other support staff on as-needed basis.
Assist in the Records Room when needed, including filing and boxing closed case files.
Perform all other duties as assigned.