Clerk V - Grants

Chippewa Valley Schools•Clinton Township, MI

7d•Onsite

About The Position

Performs a wide variety of clerical support services to assist the efficient operation of the Grants and Outreach Department and the Director of State/Federal Grants and Outreach while maintaining confidentiality. This role involves processing new enrollments, managing grant budgets, supporting state-mandated testing, updating department websites, assisting with ELD and GSRP programs, and operating office machines. The position requires strong organizational skills, attention to detail, and the ability to communicate effectively with various stakeholders.

Requirements

High school diploma or equivalent.
One year of related experience providing clerical support in an office setting required.
Knowledge of basic math, required.
Knowledge of principles and processes for providing customer services, required.
Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.
Ability to be detail-orientated, required.
Ability to troubleshoot issues and problem solve, required.
Ability to read and interpret district policies, guidelines, and government regulations, required.
Ability and willingness to participate in training classes and meetings related to responsibilities, required.
Ability to write routine reports and correspondence and disseminate information, required.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
Ability to multi-task, meet deadlines, be organized and work in a fast-paced work environment, required.
Ability and willingness to work cooperatively with teachers, community, students and staff, required.
Ability to read, write, and communicate effectively in English to perform essential job duties, including but not limited to understanding and following safety instructions, responding appropriately to emergency situations, completing documentation, and interacting with English-speaking staff, students, community and supervisors, required.
Word processing 40 wpm, required.
Word processing programs, required.
Spreadsheet programs, required.
Basic math skills, required.
Good verbal and written communication skills, required.
Good Customer Service Skills, required.
Advanced AS400, required.
Basic PowerSchool, preferred.
Testing Keyboarding, Data Entry, Basic Word Processing, Advanced spreadsheet programs, Basic Math, Alpha Filing, Customer Service, Proofreading, Advanced AS400, are required.
Regularly required to sit, use hands to finger, handle, or feel; talk and hear.
Occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
Occasionally lift and/or move up to 30 pounds of files, computer and audio visual equipment, etc.
Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.

Nice To Haves

Two years of related experience providing clerical support in an office setting preferred.
Basic PowerSchool is preferred.

Responsibilities

Process and manage new enrollments for all grant programs and the ELD department using PS, OEAA, SharePoint, Excel, and communicating with parents, staff, and outside district personnel.
Ensure all Count Day, BOY, MOY, EOY reports, documentation, and procedures are accurately completed for all department programs to ensure proper reporting for compliance and funding.
Support all state-mandated WIDA testing activities throughout the year including but not limited to, overseeing testing rosters and pre-ID lists, test exemptions, SRMs with pupil accounting department, accommodation, test tickets, materials, score distribution and all stakeholder communication.
Coordinate, Process, and monitor all department and grant budget line-items and their associated ASN’s with grant-funded expenditures, including POs, invoices, packing slips etc., and communicate the information to the companies, Director of State/Federal Grants (DSFG), and the Business office.
Update all department websites, SharePoint sites, school messengers, and communications to all stakeholders throughout the year.
Assist, monitor and submit all department reports as required for all program compliance, staff support, and program reviews.
Support all non-public schools that accept grant funding through orders, communication and monitoring of budgets.
Assist with the ELD program including but not limited to; ELD summer school, reporting requirements, communicating with ELD teachers and parents, software support, translation requests, oversight of district translation devices, and coordinating materials.
Support all functions of the GSRP program including, but not limited to, participant registrations, required reporting with food services and pupil accounting, communicating with the MISD, the Macomb Health Dept, LARA licensing, etc. to ensure all requirements are met for the program and students throughout the year.
Operate office machines, such as photocopiers, scanners, computers, printers, adding machines, facsimile machines, voicemail systems, and telephones.
Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.