Clerk/Recorder Assistant I/II

Kings County•Hanford, CA

2d•Onsite

About The Position

The Kings County Clerk/Recorder's Office is seeking qualified individuals for the position of Clerk/Recorder Assistant I/II. This role involves performing specialized clerical duties to support the accurate examination, processing, and recording of official documents. Assistants will help the public with vital records such as birth and death certificates, marriage licenses, and fictitious business name statements, ensuring compliance with regulations. The position is ideal for those who enjoy customer service, detailed record work, and supporting essential County operations.

Requirements

Equivalent to completion of the twelfth (12th) grade.
Clerk/Recorder Assistant I – One (1) year of general clerical experience.
Clerk/Recorder Assistant II – One (1) year of experience as a Clerk/Recorder Assistant I in Kings County or an equivalent position in a Recorder or County Clerk’s office performing legal document processing, recording and indexing work.
Possession of a valid California driver's license issued by the Department of Motor Vehicles at the time of appointment.
Qualify for security clearance through a background investigation and fingerprint check by government agencies.
Must be able to record all documents presented for recording on the day of submission, regardless of volume.
Mandatory overtime may be required with little or no prior notice.

Responsibilities

Performs a variety of specialized clerical duties including the responsible examination and recording of official federal, state, county and local records and documents.
Issues vital statistics, birth and death certificates, marriage licenses, fictitious business name statements, and other documents as required.
Utilizes knowledge, interpretation and application of federal and state codes, laws and manuals related to recording documents to establish official county records and other documents as required.
Assists the public at the counter or on the telephone with inquiries on how to receive birth, death, marriage certificates or marriage licenses and how to record property transactions.
Accepts and processes vital records requests; examines documents to be recorded, determines recordability, and records documents.
Logs military discharges to establish veteran record information.
Scans images and reviews for clarity and accuracy.
Compiles, maintains and counter-checks indexes and cross indexes of official records.
Processes and files documents; reviews vital records books.
Issues licenses and performs marriage ceremonies.
Collects fees, issues receipt, makes change and balances money for deposit.
Performs other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, data entry, opening and distributing mail, processing outgoing mail, ordering, and maintaining inventory of supplies and forms.
Provide clerical assistance or relief to other divisions within the department as requested or assigned.
Provides training to less experienced staff and volunteers as assigned.
Performs related duties as assigned.