Clerk III - Human Resources

City of Detroit•Michigan, MI

About The Position

The Clerk class is a non-supervisory role responsible for time, attendance and office support duties such as preparing, receiving, reviewing, and verifying documents; processing transactions; maintaining office records; and locating and compiling data or information from files and other data sources. Clerical work requires knowledge of an organization's rules and procedures and requires training, experience, or working knowledge related to the tasks to be performed. In this class, Clerks are classified as Levels I-IV, with varying degrees of responsibility. Clerks combine a practical knowledge of accounting, budget, or other financial management related clerical support functions with procedural knowledge in carrying out the goals of their particular organization.

Requirements

Completed High School graduation or General Education Development (GED) certificate
Proficiency with integrated word processing and spreadsheet functions
At least three (3) years of experience

Nice To Haves

One year of paraprofessional experience in general office of clerical work is preferred

Responsibilities

Reads source documents such as canceled checks, sales reports, or bills, and enters data into specific data fields using keyboards or scanners
Operates office machines, such as photocopiers and scanners, facsimile machines, voicemail systems, and personal computers
Operates computers programmed with accounting software to record, store, and analyze information
Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers
Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software
Receives, records, and banks cash, checks, and vouchers
Complies with federal, state, and City policies, procedures, and regulations
Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses
Codes documents according to City procedures
Reconciles or notes and reports discrepancies found in records
Accesses computerized financial information to answer general questions, as well as those related to specific accounts
Matches order forms with invoices and records the necessary information
Answers telephones, directs calls, and takes messages
Files and stores completed documents in appropriate locations; Retrieves materials in alphabetic, numeric, or chronological order
Maintains and updates filing, inventory, mailing, and database systems using a computer
Compiles, sorts, and verifies the accuracy of data before it is entered
Communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
Collects, counts, and disburses money; does basic bookkeeping and completes banking transactions
Completes and mails bills, contracts, policies, invoices, or checks
Opens, sorts, and routes incoming mail, answers correspondence and outgoing mail
Processes and prepares documents such as expense reports, invoices, receipts, statements, or other documents
Compiles, copies, sorts, and files records of office activities, business transactions, and other activities
Gathers, records, and proofreads data and other information, such as records and reports
Types, formats, proofreads, and edits correspondence and other documents using personal computers
Compares data with source documents or re-enters data in verification format to detect errors
Stores completed documents in appropriate locations
Locates and corrects data entry errors or reports them to supervisors
Compiles, reviews, analyzes and records payroll time, payroll data, withholdings, benefits, and other employee related data
Performs special projects and other duties as assigned