Clerk II-S - Elementary

Pawtucket School Department•Pawtucket, RI

21h•Onsite

About The Position

The Clerk II-S- Elementary is responsible for providing clerical support to the school and the School Principal. The Clerk II-S reports directly to the School Principal.

Requirements

High School Diploma or equivalent
Minimum of two years’ experience in a clerical/secretarial/administrative role
Proficiency in working with computers: working knowledge of G-Suite and/or Microsoft Suite
Proven ability to maintain confidentiality and demonstrate good judgment and diplomacy
Must have the ability to plan and organize with an emphasis to detail, consistency, and accuracy
Ability to establish and maintain a welcoming and supportive school environment
Ability to independently establish priorities and maintain productivity despite numerous interruptions
Ability to effectively prioritize and execute tasks in a high-pressure environment
Proven experience in attention to detail and timely completion of tasks and paperwork requirements
Ability to make sound decisions using strong problem-solving skills
Exceptional interpersonal and customer service skills
Ability to establish and maintain effective working relationships with employees, supervisors and the general public
Skilled in the preparation and maintenance of accurate records and reports
Ability to communicate effectively, orally and in writing

Nice To Haves

Previous experience in school setting
Previous experience using Skyward
Previous experience using Munis
Bi-lingual

Responsibilities

Responsible for general office duties such as but limited to typing, filing, initiating correspondences, copying
Prepares purchase requisitions using the school department’s purchasing program
Responsible for answering all incoming calls for the school; taking messages, directing calls, assisting callers when applicable in a timely and accurate manner
Responsible for responding and greeting in a pleasant manner to visitors to the school and following security procedures of the school department
Responsible for generating, updating and maintaining all correspondences and reports for the principal and/or assistant principal
Responsible for maintaining student information and attendance; processing tardy and dismissals notes and verifying student’s absence via phone.
Responsible for creating, requesting and mailing student records as needed
Responsible for preparing and organizing class coverage sheets; forwarded to the Business Office on a weekly basis
Responsible for downloading daily substitute sign-in sheet from Frontline
Responsible for the distribution of weekly payroll checks and daily mail to staff
Responsible for the collection of completed timesheets and distribution to the Business Office on a weekly basis
Ability to perform other related duties as assigned in order to meet the specific needs of the Pawtucket School Department and its students.